Executive Human Resources Professional -16 years experience - Blue Shield -Public and Private Orgs.

Industry:	Human Resources
Occupation:	Benefits Manager
Ideal Companies:	Fortune 500 companies
Education level:	Bachelor
Will Relocate:	Yes
Location:	Oakland, CA

• Provide support to all relevant department heads for ebusiness unit of 30-50 people. Update organizational charts espousing interdependent relationships for external public/private web posting. • Submit Purchase Orders for Cost Center Owners for vendor and invoice contracts and renewals. • Manage complex calendar and extensive domestic/international travel schedule for VP, senior Directors and upper management. • Compose and develop all correspondence including letters, emails and voicemails. • Complete and process expense monthly reports for use in departmental budgets, client audit reports and executive spending accounts. Concur designated approver for Director and direct report select staff members. • Assist in the coordination flow of information pooled from surveyed candidates and online users chosen from existent primary and secondary client resource networks from internal and external rival competitors to test and validate ease on web user tools and/or applications. Data pooled from direct in-person participant surveys require collaboration of time-slot scheduling coordination, incentive compensation for identified members. • Work on various specialty projects with Finance Vice President, ebusiness Director and Regional Managers. • Record minutes for weekly conference calls with Store Operations, Field Organization and District Manager when needed. • Coordinate all office off-site and team building events (i.e., All Hands meetings, et al.). • Set up, manage and support the SF department of 30 people, in all aspects of office operations including; supplies, office systems, department procedures to ensure office runs smoothly and efficiently. Including updating staff tracking across entire department. • On-board eBusiness new hires and terminations through SMS-IT process for FTEs, contingent and vendor workers (set up computers, purchase/reassign equipment, emails, reporting access, security clearance, resources tools (e.g., VPN and MeetingPlace account access, etc.

10/2008 - /2011

Blue Shield of California

Manager

• • Provide support to all relevant department heads for ebusiness unit of 30-50 people. Update organizational charts espousing interdependent relationships for external public/private web posting. • Submit Purchase Orders for Cost Center Owners for vendor and invoice contracts and renewals. • Manage complex calendar and extensive domestic/international travel schedule for VP, senior Directors and upper management. • Compose and develop all correspondence including letters, emails and voicemails. • Complete and process expense monthly reports for use in departmental budgets, client audit reports and executive spending accounts. Concur designated approver for Director and direct report select staff members. • Assist in the coordination flow of information pooled from surveyed candidates and online users chosen from existent primary and secondary client resource networks from internal and external rival competitors to test and validate ease on web user tools and/or applications. Data pooled from direct in-person participant surveys require collaboration of time-slot scheduling coordination, incentive compensation for identified members. • Work on various specialty projects with Finance Vice President, ebusiness Director and Regional Managers. • Record minutes for weekly conference calls with Store Operations, Field Organization and District Manager when needed. • Coordinate all office off-site and team building events (i.e., All Hands meetings, et al.). • Set up, manage and support the SF department of 30 people, in all aspects of office operations including; supplies, office systems, department procedures to ensure office runs smoothly and efficiently. Including updating staff tracking across entire department. • On-board eBusiness new hires and terminations through SMS-IT process for FTEs, contingent and vendor workers (set up computers, purchase/reassign equipment, emails, reporting access, security clearance, resources tools (e.g., VPN and MeetingPlace account access, etc.). • Serve as Floor Liaison for entire business unit to effect allocation of workspace and proper set-up for regular, transfers, new hires, and project based work (e.g., Proj. Apollo and restack). Facilitate the management of departmental eWST moves.

1/2007 - 5/2008

Seyfarth Shaw LLP

Executive

• • Supported Executive Legal Recruiting department with scheduling internal/external interviews, coordinated candidate travel arrangements, processed candidate travel reimbursement; prepared offer letters, checked candidate references and worked on various sourcing projects. • Provided administrative support to the Director of Recruiting and Staffing; including support to all executive Board Members, managing Partners and served as a liaison between cross-functional practice groups. • Created and communicated interview schedules and on-boarding memos to internal/external candidates and hiring managers. • Review and maintained recruitment candidate database, monitor through web-based software program for resume pipeline. • Managed and processed external recruiter candidate applications, background check confidential information results. • Processed all employee referrals, relocations, new hire bonus payouts and incentives. • Created all new job requisitions and offer letters generated in viRecruit desktop templates. • Outlook calendaring, maintained schedules, organized meetings and events, processed expense reports. • Processed invoices and other departmental related budget support. • Coordinated all office off-site and team building events. • Tracked and managed legal compliance training requirements and/or documents. • Researched in a paralegal capacity cited legal case laws and codes, statues in legal pleadings. Prepared draft legal discovery documents, oversee document inspections at local office to include site-to-site government inspections of corporate client records for employment law and general suits. • File legal and discovery pleadings in a timely manner.

7/2003 - 2/2005

Jackson Lewis LLP

Executive

• • Provided support to executive professionals with heavy calendar and meeting coordination, file management, proofreading of correspondence, word processing and spreadsheet production. • Scheduled meetings and arrange domestic and international travel. • Composed and develop all correspondence including letters, emails and voicemails. • Conducted monthly staff meetings between department heads and staff. • Payroll, vacation and personal timesheets on a bi-weekly basis for support staff to corporate office through PeopleSoft. • Recorded minutes for all support staff meetings. • Manage new hire orientations, new hire and termination employee packages. • Facilitate annual staff and executive open enrollment information meetings for qualified employees. • Serve as a liaison as workflow coordinator for legal secretarial pool to distribute backup and overflow work. • Gather, collect and update highly classified personnel and client data files for assigned executives. • Maintained calendar and extensive travel schedule for office manager. • Completed and process expense reports. • Assisted in the coordination flow of information between all legal departments in the San Francisco Office, the Administrative Assistants abroad. • Created all new case client intake and legal correspondences for attorneys. • Coordinated all office off-site and team building events. • Orchestrated PowerPoint speaker notes, legal symposiums, quarterly and annual seminars and conferences. Organized guest speakers’ travel and keynote lecturers, as required. • Highly classified personnel and client filing systems for assigned executives. • Tracked and managed legal compliance training requirements and/or documents.

2/2000 - 10/2002

Bartko Zankel Tarrant & Miller

Executive

• • Provided support to executive professionals with heavy calendar and meeting coordination, file management, proofreading of correspondence, proofing and editing triple net commercial leases, and word processing. • Scheduled meetings and arrange domestic and international travel. • Composed and develop all correspondence including letters, emails and voicemails. • Recorded Board of Director minutes for all director meetings. • Completed and process expense reports. • Created all new case client intake and legal correspondences for professional development of attorneys. • Tracked and managed legal compliance training requirements and/or documents.

2/1992 - 2/2000

Law Offices of Stephen J. Kennedy

Manager

• • Provide office management support to general practicing attorney. • Set up and manage all aspects of office operations including: supplies, office systems, office procedures to ensure office runs smoothly and efficiently. • Manage complex calendar and extensive domestic travel schedule. • Greet and meet internal and external clients or contract suppliers. • Compose and develop all correspondence including letters, emails and voicemails. • Complete and process monthly office expenses and daily cash deposits. • Research in a paralegal capacity probate estate assets and inventories for tangible personal/real assets and accountings for filing with the court. • File legal and discovery pleadings in a timely manner.

PeopleSoft, viRecruit, ADP Payroll, Visio, Project Server, Concur, Oracle Reports, Hyperion, SAP Database, eTime, Beeline