Description
Summary Further utilize my knowledge, skills and abilities in administration, while maintaining my strong background in public administration and journalism. Special Accomplishments and Skills Comprehensive experience in administrative work, communication, public relations and marketing. Extensive training in graphic design/desktop publishing, word processing, writing, editing and proofreading. Proven ability to work independently or in a team setting. Successfully streamlined and maintained detailed administrative processes and documentation for SVP/CISO and senior security information managers. Increased Information Security department office organization by developing effective administrative processes, efficient filing systems and database protocols. Effectively oversaw and implemented information security office remodel. Successfully streamlined and maintained detailed administrative processes and confidential documentation for SVP/CISO and senior security information management. Increased overall information security department office organization by developing effective administrative processes, efficient filing systems and database protocols. Successfully mainstreamed and implemented Media Center databases and accounting system. Provided leadership to the Media Center during departmental restructuring. Proven project management skills on critical Institute projects such as: MMI Annual Garden Walk, Tee - Up for Disabilities and Interdisciplinary Student Poster Competition. All Microsoft Office programs, All Adobe Graphic and Office programs, Ariba, Ascend, Contour, Harvest Time Sheets, Aestiva, Prism, Endnote, SAP and Quickbooks. Notary Public. First National Bank of Omaha, Information Security Department - Omaha, NE. Senior Administrative Professional and Information Security Specialist (May 2014 to August 2017) Administration * Provided extensive administrative support to the Sr. Vice President and Chief Information Security Officer (CISO), while maintaining a high level of confidentiality in all aspects of support. * Arranged, scheduled and coordinated all logistics and travel itineraries for SVP/CISO and members of Information Security Department. * Managed daily schedules and maintained calendars for SVP/CISO and Information Security Managers. * Scheduled and reserved conference rooms for meetings and functions for SVP/CISO and information security team. * Provided all needed administrative support to Information Security Managers and Information Security Department of 36 members. * Assisted in preparing and coordinating department forecasts and budgets to be sure the department maintained t h e y e a r l y f i s c a l approved budget. * Provided ongoing support to S V P / CISO and Info Security Management to contribute to divisional strategic planning, the completion of special projects and the communication, documentation and implementation of tactical initiatives that support strategic plans. * Assisted in the research, collection and development of reporting/proposals/presentations to support strategic planning. * Provided input to manager's planning to enhance work group/team effectiveness. * Identified opportunities and provided input to the enhancement of technology/systems/policy/procedure to increase department productivity and effectiveness. * Processed expense reports for Information Security Department. * Processed and managed all department vendor quotes, invoicing and credit applications requests for the department. * Established and successfully maintained collaborative relationships with v e n d o r s quality partners, and outside agencies such as the FBI, Homeland Security and the NE state police. * Coded invoices and gained management approval as needed. * Processed new hire paperwork and coordinated resources including technology, facilities, supplies to ensure smooth e m p l o y e e onboarding. * Performed complex and confidential functions including general correspondence, memos, printing o f documents, etc. * Ordered and managed supplies for Information Security department. * Placed and tracked work order requests including FNTO, First Printing, Mail Services and Facilities. * Ensured that departmental mail was distributed daily. * Provided back up to other FNBO administration support professionals as needed to ensure seamless and timely completion of tasks in support of FNBO. * Served as floor safety captain. * Served as FNIT employee recognition committee member. Marketing * Coordinated and organized speakers for conferences, lunch and learns, webinars and teleconferences as well as conference location, menu and catering needs and AV/multimedia equipment. * Maintain information security website pertaining to content. * Created PowerPoint presentations for SVP/CISO business development and outreach. * Proofreading department materials such as newsletter, presentations, reports, etc. Dissemination * Developed new formats for reports as necessary and keep reports and department documents up- to-date. * Compiled and prepared department reports such as, Incidents, Accepted Risks, Exceptions, Penetration testing, Board, Enterprise Risk Committee, and all regulatory reports. * Developed and prepared weekly, monthly reports and spreadsheet analysis for distribution to upper management. * Updated and maintained IIRT contacts and reporting documents. Accomplishments and Skills Comprehensive experience in administrative work, communication, public relations and marketing. Extensive training in graphic design/desktop publishing, word processing, writing, editing and proofreading. Proven ability to work independently or in a team setting. Successfully streamlined and maintained detailed administrative processes and documentation for SVP/CISO and senior security information managers. Increased Information Security department office organization by developing effective administrative processes, efficient filing systems and database protocols. Effectively oversaw and implemented information security office remodel. Successfully streamlined and maintained detailed administrative processes and confidential documentation for SVP/CISO and senior security information management. Increased overall information security department office organization by developing effective administrative processes, efficient filing systems and database protocols. Successfully mainstreamed and implemented Media Center databases and accounting system. Provided leadership to the Media Center during departmental restructuring. Proven project management skills on critical Institute projects such as: MMI Annual Garden Walk, Tee - Up for Disabilities and Interdisciplinary Student Poster Competition. All Microsoft Office programs, All Adobe Graphic and Office programs, Ariba, Ascend, Contour, Harvest Time Sheets, Aestiva, Prism, Endnote, SAP and Quickbooks. Notary Public. First National Bank of Omaha, Information Security Department - Omaha, NE. Senior Administrative Professional and Information Security Specialist (May 2014 to August 2017) Administration * Provided extensive administrative support to the Sr. Vice President and Chief Information Security Officer (CISO), while maintaining a high level of confidentiality in all aspects of support. * Arranged, scheduled and coordinated all logistics and travel itineraries for SVP/CISO and members of Information Security Department. * Managed daily schedules and maintained calendars for SVP/CISO and Information Security Managers. * Scheduled and reserved conference rooms for meetings and functions for SVP/CISO and information security team. * Provided all needed administrative support to Information Security Managers and Information Security Department of 36 members. * Assisted in preparing and coordinating department forecasts and budgets to be sure the department maintained t h e y e a r l y f i s c a l approved budget. * Provided ongoing support to S V P / CISO and Info Security Management to contribute to divisional strategic planning, the completion of special projects and the communication, documentation and implementation of tactical initiatives that support strategic plans. * Assisted in the research, collection and development of reporting/proposals/presentations to support strategic planning. * Provided input to manager's planning to enhance work group/team effectiveness. * Identified opportunities and provided input to the enhancement of technology/systems/policy/procedure to increase department productivity and effectiveness. * Processed expense reports for Information Security Department. * Processed and managed all department vendor quotes, invoicing and credit applications requests for the department. * Established and successfully maintained collaborative relationships with v e n d o r s quality partners, and outside agencies such as the FBI, Homeland Security and the NE state police. * Coded invoices and gained management approval as needed. * Processed new hire paperwork and coordinated resources including technology, facilities, supplies to ensure smooth e m p l o y e e onboarding. * Performed complex and confidential functions including general correspondence, memos, printing o f documents, etc. * Ordered and managed supplies for Information Security department. * Placed and tracked work order requests including FNTO, First Printing, Mail Services and Facilities. * Ensured that departmental mail was distributed daily. * Provided back up to other FNBO administration support professionals as needed to ensure seamless and timely completion of tasks in support of FNBO. * Served as floor safety captain. * Served as FNIT employee recognition committee member. Marketing * Coordinated and organized speakers for conferences, lunch and learns, webinars and teleconferences as well as conference location, menu and catering needs and AV/multimedia equipment. * Maintain information security website pertaining to content. * Created PowerPoint presentations for SVP/CISO business development and outreach. * Proofreading department materials such as newsletter, presentations, reports, etc. Dissemination * Developed new formats for reports as necessary and keep reports and department documents up- to-date. * Compiled and prepared department reports such as, Incidents, Accepted Risks, Exceptions, Penetration testing, Board, Enterprise Risk Committee, and all regulatory reports. * Developed and prepared weekly, monthly reports and spreadsheet analysis for distribution to upper management. * Updated and maintained IIRT contacts and reporting documents.
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