Vanessa Johnson

VANESSA JOHNSON 445 Downer Street Westfield, NJ 07090 908-789-9486 vanessa.johnson@comcast.net SUMMARY Skillful and dedicated Administrative Research Assistant with experience in the coordination, planning and support of daily operations functions. Highly focused, ability to identify goals and prioritize, resolve issues with independent judgment, and effectively and efficiently deals with complexity, details, and deadlines. Very cost conscious and community minded. PROFESSIONAL EXPERIENCE MERCK & CO., INC., Kenilworth and Rahway, NJ 1995 – 2011 Global Compliance Data Integration/Global Data Management Systems (GCDI/GDMS0) Administrative Assistant (2010 – 2011) Administrative Assistant – CBARDS/WCDMO (1995 – 2010) • Supported 2 directors with a staff of approximately 60 domestically and in South America. • Archived priority files and department and company projects following the Company’s Mandatory Archiving Procedures assuring that files were accessible to all parties including the FDA. • Created a Special Department Weekly Report tracking overall percentages using metrics. This data was used by management to track the time spent by managers on several projects. Managers were required to report this data to the Directors at bi-weekly and bi-monthly meetings. • Developed a weekly CPL Report using the SMART Reporting system, a spreadsheet tracking each staff member’s time, projects, percentiles, and color coding categories for easy recognition. This report showed cross departmental work flows, demonstrating team/unit skill sets. • Set-up weekly and quarterly Group Forum Meetings using Video Conferencing to connect department members with off-site company employees providing a forum for communication and collaboration on strategy development and communication for improve in customer service. • Scheduled offsite evening departmental meetings with the US and Japanese colleagues to keep all abreast of new projects and all new collaborations being developed. • Trained employees at new merger site in business procedures such as purchase, expense reports, etc. so that this new entity could be incorporated in new corporate business procedures. • Completed a four-day training class on “Yellow Belt Sigma:” learning. • Attended all chapter and divisional meetings of the International Association of Administrative professionals (IAAP) upgrading administrative skills wile receiving college credits. • Volunteered for and attended Women’s Networking Groups sponsored by the company to educate and connect with women in the organization as wells as with the community projects that were sponsored by the company. • Informed Security of on-site and off-site visitors, assisted and obtained identification badges, and instituted the necessary paperwork for gaining Company access. • Set-up telephone interviews and/or face-to-face meetings (both on-site and out-of-state) to expedite the required hiring process and process the necessary paperwork. • Produced Travel Reports via SAP which tracked all expenses for hotels, limos, rental cars, air transportation, etc. VANESSA JOHNSON Page Two 908-789-9486 vanessa.johnson@comcast.net Administrative Assistant, (Continued) • Ordered all office supplies, coffee, office equipment/repair and telephone software adhering to company budget guidelines to save money. Completed all purchase orders and invoices. • Scheduled training rooms and accommodations for vendor training courses for the benefit of employees who need training in new skills. PRIOR RELEVANT EXPERIENCE ALLSTATE INSURANCE COMPANY, Bridgewater, NJ Customer Service Representative VOLUNTEER EXPERIENCE • Westfield Community Center Booster • March of Dimes/Union County Heart Walk • Making Strides Against Breast Cancer • Volunteer, American Heart Association EDUCATION Associates Degree/Executive Assistant Certificate Terms President’s List & Dean’s List; All Terms Perfect Attendance List, All terms GPA: 4.0 Katherine Gibbs College/School, Livingston and Piscataway, NJ PROFESSIONAL ASSOCIATIONS Member – International Association of Administrative professionals (IAAP) Rahway Chapter Member – (IAAP) Merck Corporate TECHNICAL SKILLS Proficient in Microsoft Office Suite, Excel, Power Point, Access, Desktop Publisher, Microsoft Windows 2003, 2007, 2008, 2010 XP, Outlook, dictation 100 WPM, Keyboarding 100 WPM

Administrative Assistant

Westfield, NJ