Administrative Assistant

Assist the team with word processing, PowerPoint presentations, data entry, and database projects. Prepare memos, outgoing correspondence. Prepare Excel spreadsheets, charts, reports, and organizational charts as needed. Manage large volume, and organize onsite as well as offsite meetings and conference calls. Coordinate multiple schedules, prepare agendas, arrange conference rooms, and video-conferencing scheduling. Support and assist Space Planning staff data into excel spreadsheet on strategic planning relating to departmental moves, and coordinate and arrange for new office space, computer equipment, telephones, etc. for new hires and coordinate staff transfers within the department, according to the new-hire checklist procedures guideline. Prepare various spreadsheets to track status numerous projects. Support in team effort, to update spreadsheets regarding registration, membership and subscription dues, educational expenses, and special conference events relating to the team. Arrange for candidate interviews, create agendas, maintain agenda schedule and escort candidates. Arrange for lunch, dinners and transportation upon request, and review resumes, phone-screen selected candidates for AC temporary position that will be hired to help the team. Review staff timesheets and ensure that times are allocated properly and maintain files relating to staff vacations, and update team on new changes to the vacation policy, benefits, travel guideline and operating procedures.

Administrative Assistant

Thousand Oaks, CA