Executive Assistant and General Office Manager with over six years experience.

1/2003 - Present

Executive

• – Directly assisted Vice President and provided administrative support to senior-level executives. – Managed executives’ schedules, meetings, conference calls, reservations, coordinated cost-effective domestic and international travel, visas, lodging arrangements, and prepared detailed itineraries. – Drafted letters, speeches, memorandums, and prepared presentations for Co-Founder/Advisory Director. – Transcribed conference meeting minutes. – Prepared and analyzed portfolio stock holdings performance reports, spreadsheets, and technical charts. – Voted financial proxies for client accounts before deadline. – General Office Duties – Answered multi-phone system, screened and distributed mail, email and fax correspondence, ordered supplies, prepared and submitted invoices and financial statements, maintained office organization, multi-task and prioritize activities in a fast paced environment, purged files to cut office clutter and retrieve information efficiently, greeted and assisted visitors. – Negotiated contracts with vendors for cost savings and maintained warranties and service agreements. – IT Support – Installed network and software upgrades. – Managed office while Vice President traveled on a monthly basis.

5/2002 - 1/2003

Jaisan

Entry Level

• – Applied extensive research to gather information to show burden of proof imposed by courts to secure favorable decisions for clients (heirs) on international and domestic unclaimed estate assets. – Prepared genealogical charts and legal tables for clients and state courts. – Handled data-entry of client and bank information. Maintained contact with clients through follow-up calls and letters, addressing concerns, and keeping all relevant information up-to-date and accurate. – Drafted and expedited legal documents, briefs, affidavits and letters to state courts and banks to facilitate proper filing, requests, and submission.

9/2000 - 5/2002

Law Offices of Lourdes P. Gomez

Entry Level

• – Full administrative and secretarial functions – Answered heavy phone lines. Handled client intake, billing, office account, and expenses. Scheduled business meetings. Arranged business and personal travel. Implemented manual and electronic filing system. – Drafted letters and prepared legal forms to send to the Immigration Department (USCIS) for Temporary Work Visas, Permanent Residency, I-9 Audits, and Extensions. Followed up with USCIS for status on pending client cases.