SUMMARY: Experienced Meeting and Event Coordinator/Executive Assistant. Responsible for planning events in multiple sites (primary focus local site), and the purchasing of all materials and services required for those events. Responsible for all contract negotiations with vendors for hospitality, catering, entertainment, and equipment. Quick to acquire and replicate new skills and business knowledge (i.e. software, process improvement, training, etc.) I believe that challenges are opportunities, and would welcome the opportunity to obtain a position in a proven business environment where I can make a valued contribution. Sales purchasing * Expense reporting * Arranged travel and accommodations for site employees, as well as visitors to the site * Calendar and email inbox management for site leadership * PPT Deck Preparation, printing, binding, etc. * Scheduling for executive suite, and conference room accommodation * Oversight of administrative staff (i.e. receptionist, admin assistants, etc.) * Coordinated all corporate events and meetings on and offsite from the boardroom to entire site-wide events * Handled full logistics of all hospitality tasks, and acted as the liaison for clients and top executives. Act as the "Face of Sutherland" for all site visitors (executives, clients, and potential new business) * Negotiate rates with local vendors including hotels, catering services, transportation, entertainment, and equipment. Note: Hospitality and catering rates were often simultaneously negotiated with multiple vendors in direct competition with one another, without damage to relationships on either side. Achieved overall cost reduction at or greater than 20% * Plan and execute team building exercises, the purpose of which is to promote cooperation and information-sharing between departments and verticals * Leader of the Site Council responsible for employee recognition, corporate responsibility, charitable contributions, coaching employees for success and boosting morale * Managed budgets for event, travel, entertainment and all site expenses. * Worked hand in hand on a daily basis with Facilities, Accounts payable, Recruiting and HR distribution record keeping invoicing time management promotions advertising website upkeep and editing personal services customer service consultant verbal and written communication skills leadership tax preparation delegation inventory management. Managed very detailed and fast moving calendar. Screened and prioritized calls and delegated accordingly freeing up much needed time for the Director Ops Mgr. and Assoc. Dirs. Conducted travel arrangements for the Director Ops Mgr. Assoc. Dirs. and Spvrs. utilizing the most cost effective solutions. Upheld Org Chart Dept Contact List Departmental Bi-Weekly calendar and time reporting of Assoc. Dirs. reconciled expense reports invoices and P-cards resulting in a very efficient and functional system for departmental access. Coordinated recorded and distributed minutes of staff meetings Ops Reviews Kick Offs and various on and off-site meetings and recognitions. Coordinated logistics for out of town Executives. Provided high quality PowerPoint presentations and Excel spreadsheets. Worked side by side with Facilities to sustain the working and visual integrity of the Dept. Supported AMT Dept. in coding and submitting timesheets for Reps/and supplied Spvrs with daily adherence reports. Aided EMT Dept. to provide technical staff with test equipment and sustaining the basic operational service of test devices maintained database and assisted in keeping the calendar current for precise availability of the Mobile Learning Center. * Promptly promoted from temporary to permanent position. Arranged outside high level meetings. Assisted VPs and other visitors including choosing hotels for their stay meeting rooms catering transportation and other aspects of hospitality. * Independently orchestrated many projects outside of the realm of my job description using improved organizational methods for the benefit of the entire department. * Managed my personal time effectively by taking all online courses available for my department and role.

Highlights:

• Sales
• Logistics
• Transportation
• Accounting
• Accounts Payable
• Advertising
• Budgeting
• Coding
• Communication Skills
• Distribution