Description
ITxM ICD-10 training, Critical Care Medicine * Provided Executive administrative support to the Executive Administrator, Critical Care Medicine * Project management support to the Operations Manager, CRISMA Center * Provided Executive administrative support to the Director, Strategic Planning * Supervision of administrative personnel, 5 direct reports (2 clinical admins/3 research admins) * Managed administrative work flow (clinical and research) for 34 faculty members * Chaired monthly administrative staffing meetings, recorded/distributed meeting minutes * Coordinated staffing coverage, PTO requests, timesheet approvals * Applicant interviews, candidate selection/hiring, training/orientation, staff employee performance reviews * Scheduled numerous complex executive conference calls/meetings involving large numbers of participants * Prepared correspondence for the Chairman, Critical Care Medicine * Tracked/maintained Chairman's CV and manuscripts (submission, resubmission, accepted, in press, published) * Hospital credentialing for approx 70 Adult Intensivists, /PA-C's/CRNP's, 25 Pediatric Intensivists/CRNP's, 40 Hospitalists/PA-C's/CRNP's * Submission of initial applications/reappointments (collaborative agreements, prescriptive authority, hospital specific forms, delineation of privileges, CME tracking, TB testing, ACLS, CPR, DEA, licensure, certifications, malpractice insurance, clearances) mentorship meetings/luncheons Signature Authority Audit and Annual goals meetings with various finance leads. In addition administrative responsibilities for UPMC's United Way Campaign (scheduled pre-campaign planning meetings kick-off meetings weekly project management meetings bi-weekly employee campaign management meetings steering committee meetings post-campaign meetings) * Provided Executive administrative support to the Corporate Controller Updated maintained managed calendar and travel arrangements as needed * Compiled information and generated monthly purchase orders (courier/postage expenses for UPMC) evouchers (Ernst & Young) * Minutes for monthly Corporate Controllership staff meetings * Planning/orientation of new hires * Ordered office supplies and computer equipment approved staff timesheets planned departmental events * Edited and proof read lengthy financial and legal documents Maintained filing systems (journal entries reconciliations balance sheets SOX testing) Report preparation generated monthly invoices/statements and monthly balance sheet reports for monthly closings (complex Excel reports) * Received visitors and granted building/suite access Provided occasional Executive administrative support to the Director Accounting Operations Provided occasional Executive administrative support and daily phone coverage to the Senior Vice President and Chief Financial Officer in his secretary's absence. Anxiety and Traumatic Grief Program (PATG) * Administrative support to the Medical Director, Corporate Care Management and the Care Management Office * Maintained Medical Director's schedule/calendar * Assisted Director with Visio layouts, presentations and process flows * Scheduled, attended and provided agenda/minutes for audit meetings with various departments * Scheduled, attended and provided agenda/minutes for Collaboration meetings with WPIC and Palliative Care * Scheduled, attended regular Canopy Development meetings * Scheduled, attended and provided agenda/minutes for Physician Advisory Board and Corporate Care Management Director's meetings * Supervision of Senior Administrative Assistant and work study students Anxiety and Traumatic Grief Program (PATG) * Managed the day-to-day functions of the Director's office * Maintained the Director's extremely busy schedule/calendar * Scheduled patient consultations and follow-up appointments * Updated the Director's CV * Edited and maintained the Director's manuscripts (submission, resubmission, accepted, in press, published) * Travel arrangements for the Director's site visits/presentations, (flight/hotel, ground transportation, handouts and audiovisual needs), high travel volume * Maintained personnel files, job descriptions, staff reviews and PTO requests * Generated paperwork for new hires and provided new hire departmental orientation * Processed annual IRB renewals meeting deadlines, IRB standards and compliance regulations * NIMH Form Generation, Continuations and Progress Reports * Monitored the staff's University and NIH on-line training exams/certifications * Arranged Diversity and OSHA Trainings for the staff/department * Coordinated and provided administrative support for new NIMH grant submissions * Staff performance reviews * Supervision of work study students and same tasks as noted above
