Career Summary Office Manager/Executive Assistant with over 15 years of experience supporting high-level executives in multiple industries. Areas of expertise include: Heavy Calendar Management, Coordination of Domestic/International Travel, Executive Office Support, Meeting Planning, Human Resources Management, Assist with large group initiatives Microsoft Word Excel PowerPoint Outlook Structures organizes and expedites the activities and workflow of the executive's office. Prioritizes schedules develops and initiates system of follow-up for projects meetings and issues to assure the efficient and effective management of the executive's office. * Coordinate complex and detailed travel schedules including flights hotel accommodations ground transportation and meeting logistics compile documents for travel-related meetings establish schedules and appointments during visits and prepare itinerary Prepare paperwork and establish necessary contact to secure passports and visas * Schedule and organize meetings and other events which require room reservations and set-up meal planning material coordination and reproduction agenda preparation arranging building access for meeting visitors/guests coordinating speakers and related contracts and arranges for remote participation via video and/or phone and.WebEx. * Serve as department resource and liaison Provides "gatekeeper" and "gateway" role creating win-win situations for direct access to the executive's time and office. Make decisions about relative priorities of meetings and appointments resolving conflicts as necessary. * Work with Risk Mgmt department making sure that all associates have completed all of the required Compliance Training & Certification Requirements Maintain SharePoint site including adding new users and folders for meetings Responsible for granting access to the building and office areas through the assignment and revocation of ID badges and performing quarterly online audit reports * Manage and Prepare expense reports in a timely manner along with preparing and processing invoices for appropriate approval ensuring appropriate accounting codes are used and cost centers are charged * Work closely with Human Resources and IT in on-boarding for new employees including setting up workspaces and new accounts for new employees and process all departing employees. In addition to transferring employees to/from old and new hierarchies * Take action authorized during Manager's absence and use initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize effect of Manager's absence. * Communicate manager instructions or desires to various individuals and/or departments and furnish and obtain information from other supervisors (attaching appropriate file to facilitate necessary action determine routing signatures required and maintain follow-up) * Assemble and submit relevant data from files or request information from others in the department to satisfy a report need for information request from the supervisor * Handle diversified activities involving close coordination with other staff members and their assistants * May manage various administrative projects participate in gathering research and generates reports as needed. Notifies project participants on timelines and completion dates. Work independently and within a team on special and ongoing projects when necessary Screen incoming calls and correspondence to the Executive determining nature of call and whether or not it requires the attention of the leader take messages and maintain contact lists and whenever possible respond to caller directly based on knowledge of leader's preferences office functions policy priorities and availability or makes sure the caller receives appropriate transfer to another department. Determine which correspondence can be handled by self and takes initiative in drafting responses for the leader's signature based on knowledge of his activities interests priorities and issues. Follows same procedures for electronic mail. Review proofread and format all correspondence prepared for the leader's signature to ensure accuracy and completeness as well as consistency with the association's policy standards and exercises good judgment in following up with staff to ensure deadlines are met on documents requiring the president's signature. * Mentor new executive assistants and other new staff. Liaison with other departmental executive assistants (on and off site) for communication fostering of good working relationships problem solving information sharing. Work with executive assistants to develop and maintain Aristocrat's correspondence guidelines and advise all support staff on proper correspondence processes and procedures. Provide personal support as needed.

Highlights:

• Dialysis
• Services
• Commercial Loans
• Accounting
• Administrative Assistant
• Audit
• Drafting
• Electronic Mail
• Human Resources
• Internet
• administrative assistant