Description
location * Managed Accounting department: * Posted daily payments and deposits for accounting, supply store, student housing, admissions and campus restaurant * Accounts Payables: reviewed, coded, and processed 100+ invoices for payment and 50+ check requests per week, reconciled vendor statements, handled vendor inquiries and invoice discrepancies * Accounts Receivables: managed student accounts, adjustments and collections, general ledger management, prepared 55 + invoices for payment receipt per quarter, revenue reconciliation * Financial Reporting: ran AR aging and excel reports for student payments, federal and institutional aid payments, 3rd party VA scholarship and college fund payments as well as housing and admissions payments and restaurant sales to ensure current goals were met and to provide comparative analysis to forecast future goals using excel v-look up and pivot table analysis * Administrated month end closing and reporting according to GAAP principles and audit guidelines * Student Supply Store Manager: * Managed all aspects of the student supply store and up to 3 student workers * Recruited, trained and supervised student worker team * Operated as purchasing agent, processed daily deposits, managed inventory * Managed bi-weekly payroll for student team, which included verification, input, audit and approval * Performed financial reporting and analysis, which included sales reports and forecasting, purchase order maintenance, COGS reports, vendor maintenance, inventory audits and controls * Administrated month end closing, which included ensuring all P.O's and invoices processed, received and paid, sales reports, COGS, Inventory, tax reports balanced, reconciled and ran for GAAP auditing purposes I served as a Key Management Team Leader, responsible for setting and obtaining campus goals and objectives. As a member of the campus key management leadership teams, I provided key management financials and reports, which included quarterly SWOT analysis, and comparable analyses for quarterly class starts, such as invoice aging reports delinquent payment reports 3rd part payment reports store sales & inventory reports, restaurant sales reports, and housing payments and deposits reports to: * Executive Committee * Key Management Team * Operations Performance Management Team Student Accountant location, processed student payments and adjustments, processed and balanced daily cash drawer payments, prepared $400K invoices for payment receipt per quarter * Advised and counseled students on overall student accounts, AR balance, and student charges * Reviewed and processed $50K in weekly stipends and out of school credit balances * Managed drop reports and billing variance files for processing accuracy and processed account adjustments * Responsible for assisting with collection efforts in excess of $100K per week, which included tracking payments setting auto payment schedules and payment arrangements as well as excel reporting with V-look up analysis * Veteran Affairs accounting Certifying Official, responsible for billing and posting $150K + in VA payments quarterly, auditing payment files and managing student debts and refunds * Financial Reporting: ran AR aging and excel reports for student payments, federal and institutional aid payments, 3rd party VA scholarship and college fund payments to manage and monitor timely payments on student accounts as well as to ensure current goals were met and to provide comparative analysis for future goals using excel v-look up and pivot table analysis Financial Aid Administrator * Educated students and parents on applying for federal state and institutional student aid programs Managed planning processing $1.5 million in federal state and institutional quarterly financial aid while overseeing and auditing financial plans from freshman year thru graduation * Resolved ISIR issues including verification and auditing financial aid files according to Department of Education guidelines * Ensured federal financial aid policies were adhered to and federal and aid paid goals met quarterly * Trained staff on financial aid and federal policies and procedures Veteran Affairs financial aid Certifying Official responsible for planning and administrating the VA student program including managing billing over $300K in VA funds and performing quarterly audit reviews Recruited trained and supervised 3 VA student workers and trained staff members on the VA program * Managed bi-weekly payroll for VA student team which included verification input audit and approval location * Build and manage a Local Area Network (LAN) with an active directory domain server (AD), link client to domain * Web server administration: set up web server and manage user accounts * FTP Server and application, Domain Name Service (DNS), DHCP services * E-mail server application and networking with Linux * Configure a Wide Area Network (WAN) using Cisco routers as gateways and wireless network Administrative Support Coordinator * Managed rideshare participant database and files processed 300+ weekly rideshare incentive payments and coordinated travel for state and foundation business Processed purchase orders travel claims expense transfers and invoice requests * Managed both the Distance Learning and Title V departments was in charge of a $3.5 million federal budget and a $45,000 state budget Recruited trained and supervised 3 student assistants including managing bi-weekly payroll * Prepared financial reports and analysis for state and federal budgets to ensure budget items were managed properly and to assist in forecasting efforts prepared correspondences and memos and took Title V meeting minutes * Assisted with questions on policies procedures and audit compliance on the Title V Grant location for jobs completed in compliance with Title V Grant guidelines * Scheduled meetings and appointments for Title V business and managed Title V office area and records Administrative Support Assistant Input and processed 300+ A/P invoices 50+ travel authorizations and claims and 500+ scholarship payments on a weekly basis. * Supervised accounts clearance of exiting staff and faculty * Resolved purchase orders and invoices discrepancies with vendors. * Reconciled vendor checks and invoices against claim schedule reports * Trained new employees on processing invoices and general office duties procedures and policies * Prepared canceled check data for auditing purposes maintained and reconciled Office Depot and Boise Cascade accounts and maintained files on paid invoices and computer reports
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