Executive Assistant/Timekeeper/Budget Analyst Professional Executive Assistant US Army, PEO C3T, PdM MNVR Booz/Allen/Hamilton 6007 Combat Drive Aberdeen Proving Grounds Aberdeen, MD 21005 23 September 2013 - Present I Report directly to the Product Manager and Deputy Manager for the PEO-C3T, PdM MNVR group. As the Executive Assistant I perform a variety of administrative duties to support the Product Manager, Deputy Product Manager, and director level executives in highly confidential matter. Use intuitive judgment and apply knowledge and ability to relieve the manager of administrative details, including supplying requested information, scheduling appointments, preparing special reports, and obtaining information from sources within or outside of the organization. Use continuously technical and business vocabulary and detailed knowledge of company operations, organizational procedures, and personnel. Prepare materials for meetings, schedule meetings, create and maintain a system for tracking and routing incoming material to ensure assignments are properly sorted. Make independent decisions regarding the planning, organizing, and scheduling of work. Developed an Executive Binder, which includes Program Schedules overview near-term, test, knowledge points, funding, White-Papers in play, POC information, CPD (current official requirements doc), JROC signatures and Crosswalk between PRD and CPD. Maintain seven appointment calendar for activities, schedule, accept, and decline appointments and resolve any conflicts as necessary. Complete all travel for employees in DTS (Defense Travel System) this includes all travel arrangements air, hotel, and transportation. Review travel for entire team and submit for 06 level approvals daily. Reserve and set up Conference Rooms for meetings to include VTC assistance, DCO assistance and develop cheat sheet for leadership awareness. Draft and proofread all correspondence incoming and outgoing for leadership to review. As the office executive assistant I assure the office runs smoothly day to day. I am responsible for ordering office supplies, mail, screen all incoming calls and direct to appropriate individual. Coordinate in-processing and out processing for all personnel. Time keeper for personnel, input time for government employees to include tracking vacation, sick and or personnel time in ATAAPS as requested. Interface with other departments for social activities. Assist with retirement ceremonies, and monthly social gatherings, set up in advance and calendar a formal invite, processing awards from Project Manager for employees. Perform work related to personnel administrative, Develop Personnel Files for military personnel, core Civilians and contractors. As the Assistant Budget Analyst for the team I am responsible for preparing MIPR request, cash books, and track all outstanding MIPR's. Develop, analyze, and execute budgets. Evaluate the relationships between major program changes and the financial status of organizations. Ensure there are adequate funds for programs within the organization. Employ cost-benefit analysis to review financial requests, assess program tradeoffs, and explore alternative funding methods. Provide financial advice to management officials. Provide leadership for budget preparation, formulation, presentation, and execution. Efficiently allocate limited financial resources. Examine past budgets. Estimate future financial needs. Consolidate individual departmental budgets into operating and capital budget summaries. Evaluate the performance of a program and adjust funding if necessary. Responsible for consolidating data for the presentation of budgets and providing an overview of the financial status of operations. Executive Secretary United States Army Medical Research Institute Of Infectious Diseases 1425 Porter Street Fort Detrick, MD 21702 22 June 2008 - 20 September 2013 Secretary for the US Army Command Group. Reported directly to the Deputy Commander, Sergeant Major, Lieutenant Colonel, Director of Administration, and Science Director of USAMRIID, an organization of the US Army Medical Research and Materiel Command, lead medical research laboratory for the US Biological Defense Research Program. Interface with all levels of management of the military organization. Proofread correspondence, prepare for formatting and grammar. I am often called upon to provide assistance to other departments in the absence of their administrative assistant as well. Provide one-on-one training of newly hired assistants. Maintain files in accordance with the Army Record Information Management System (AIRMS). Prepare travel orders for military and civilian personnel using Defense Travel System (DTS) to include OCONUS Travel, schedule travel arrangements, I prepare itineraries, process expense reports upon return from travel. I maintain six (6) outlook calendars daily within the Command, along with eight (8) Conference Rooms within the Institute, update department Chief's for upcoming events. Provide phone coverage for multiple managers. I organize and coordinate meetings/conference calls distribute agendas, information packets, produce minutes, arrange for facilities catering and audiovisual equipment. I am responsible for tracking all incoming Correspondence, such as protocols, performance appraisal, NCOERs, and OERs. Complete certificates for awards, and presentation. I am the main point of contact for all Foreign National's, process all documentation for Foreign National who request to visit or perform duty assignment within USAMRIID, log, scan and e-mail all documents for final approval to headquarters. I purchase office supplies provide support and guidance to the Command Group on office supply matters, and with credit card purchasing, process order with vendors order supplies as needed using AIRS/GFEBS system. Receive visitors, refer to proper person or assist with information that is required. Resource Management Assistant (Promotion) US Army 1st Recruiting Brigade 4550 Llewellyn Avenue Fort George G. Meade, MD 20755 3 April 2006 - 20 June 2008 Managed the Operation and Maintenance Army (OMA) and Operation and Maintenance Army Reserve (OMAR) budget for the US Army 1st Recruiting Command (USAREC) Brigade. Perform Resource Management (RM) services as Reviewing and Approving Official for the Defense Travel System (DTS) Function's at the Brigade. Primary responsibilities include Managing Defense Travel System (DTS), review estimate cost of travel, validation of receipts, and analyze settlement vouchers upon return of travel. Review Government Travel Card (GTC) and Government Purchase Card (GPC). Process applications notify appropriate personnel of fraud, waste or abuse. Coordinate with command managers and staff officials the planning, development, justification, and preparation of the projected annual Command Budget for the Brigade. Review and recommend allocation/reallocation of funds to best meet the Command needs. Maintain an integrated budgeting and accounting system, the Resource Management Tool (RMT), to provide effective control over financial resources. Serve as a liaison for the Brigade on all resource management and civilian personnel activities. Prepare request for Personnel Actions resignations, reassignments and awards. Ensure that leadership complete civilian evaluations, prepared civilian reports for files. Perform research submit corrections as necessary to resolve discrepancies. Prepare commitment and obligation documents as needed for travel, training, Transportation and supplies/equipment and Government Services Administration (GSA) vehicle lease. Process requests in Aquiline for service and material contracts oversee the Unit Fund bank accounts, deposits and check recording. Track and process all Federal Express Invoices, complete Material Inspection and Receiving Reports. Prepare weekly rollup report on TDY Authorization and Weekly Vacancy Report for the Chief of Staff (COS). Serve as coordinator for Government Travel Card, advice on credit card purchasing and other matters. Participate in the operation and management of the military organization by performing routine administrative duties. Proofread correspondence for Format, and content, answer staff inquiries and advise Soldiers on administrative and clerical matters. Review and update SOPs and Policy Letters. As the Human Resource Assistant for 1st Recruiting Brigade I performed in and Out-Processing of newly assigned personnel. Serve as a liaison between HQs and the PSB. Use of Headquarters Support System (HSS) and Electronic Military Personnel Office (EMILPO) to input and maintain data. Ensure unit personnel accountability reports/alpha rosters are complete and accurate. Maintain files in accordance with the Army Record Information Management System (ARIMS). Oversaw finance actions for BDE HQs military personnel act as a liaison between the BDE HQs and the finance unit. Prepare, control and review PCS Vouchers, Allotments, BAH, Advance Pay Request and Direct Deposit information to the finance office for processing. Update information on the Enlisted Record Briefs (ERBs) Rank, Home of Record, HIV, and Physicals, update MEDPROS, and provide reports on medical readiness for unit. Additional Responsibilities: August 2007 through 22 February 2008 assist Brigade HQ's by maintaining supply records served as the subject matter for property accountability for HQ's. Provide support and guidance to BDE staff sections with supply matters, advice on credit card purchasing. Process orders with vendors, made of purchases with approval of the Government Purchase Card (GPC). Maintain General Services Administration (GSA) vehicles assigned to the BDE, submit reports to GSA on a monthly basis. Interface with management at all levels maintain a high level of confidentiality. Perform duties with limited supervision. Human Resource Assistant (Promotion) US Army Recruiting Battalion 4550 Llewellyn Avenue Fort George G. Meade, MD 20755 25 July 2005 - 31 March 2006 Provide clerical duties receive visitors, telephone calls, refer to proper person or assist with information requested. Screen paperwork, review outgoing correspondence for clarity, formatting and grammar summit to Commander for approval/disapproval. Attend CIP (Command Inspection Program) for nine companies. Conduct an overall assessment, brief findings to Battalion Major. Follow up with the Company Leadership Team with Training, Concerns and Recommendations. Tracks leave forms, Retirement Documents, PCS, TDY, PTDY, Terminal Leave, BAH, Personal Action, Housing, and Finance documents request for Four Hundred plus Soldiers. Track (DSR) Daily Status Report and complete report for Commander. Maintain files in database in accordance with government regulations. OCS/WOFT Administrator US Army Recruiting Battalion 4550 Llewellyn Avenue Fort George G. Meade, MD 20755 23 August 2004 - 22 July 2005 Perform a variety of clerical and typing duties in support of the Operations Division and Delayed Entry Program (DEP) Discharge Orders: Screen paperwork submitted by Guidance Counselors Office to Operations Division on request for discharge of applicants from the Delayed Entry Program in accordance with regulatory criteria and procedures. Prepare requests in final form submit to Commander for approval/disapproval. Submit to higher headquarters as required by regulations. Maintain log on date received date placed in DEP and forward to higher headquarters when required. Maintain Delayed Entry Program Discharge and Void Enlistment Files. Waivers: Prepare waivers in final form after receipt that comes from the Company Commanders. Screen all paperwork, informs the Company Commander/Recruiter when other paperwork is required or corrections must be made before preparing in final form. Establishes suspense of pending awards, follow up on awards that have not been received within a prescribed period. Special Enlistment Programs: Prepare board members screening forms and form letters for Commander. Screen packets for Officer Candidate School (OCS) and Warrant Officer Flight Training (WOFT) for completeness and accuracy, verifying birth and educational data with appropriate agencies to sure validity. Organize and prepare all applicants for OCS/ WOFT Board, QC packets and scan for USAREC Board. Secretary Business Plus Corporation United States Army Recruiting Command 45-R Waverly Drive Frederick, MD 21701 23 October 2000 - 20 August 2004 Type a variety of documents for the Company Leadership Team, oral/written instructions including correspondence, reports, statistical reports, and material in accordance with DOD, Army/USAREC guidelines. Receive visitors, answer phones, question or referring to appropriate CLT member. As the Human Resource personnel I maintain files in accordance with MARKS regulations. Maintain military personnel files complete all documents for in and out-processing of recruiters to ensure that all forms are complete and accurate in accordance with regulations. Organized office files, prepare MARKS Files for CLT and Recruiting Stations for IG Inspection. Review incoming correspondences determine action required and its priority. Arrange a priority so tasks are completed by suspense indicated ensure that required actions are completed. Manage Hometown News Release, interface with newspaper, and attend Chamber of Commerce meetings. Coordinate with military base for company meetings/family functions to determine availability. Prepare travel orders (DA 1610) arrange transportation, lodging for the company. Point of contact for Annual Training Conference, Organization Day and fundraisers. Assist the CLT in collecting/recording/reporting/filing of recruiting production/resource data to include updating and maintaining Company's Operations Mission Accomplishment Board. Send correspondence to inform soldiers/families about different subjects, events and policies. Summit monthly newsletter, speak with personnel to convey important information with individuals and groups. Complete monthly vehicle mileage, Voter registration, DAT log and end of month reports. Supervisor Lockheed Martin Princeton, NJ 08520 December 1986 - July 1997 Supervised and responsible for the telecommunications operations, switchboard operator, paging services and mailrooms. Performed a variety of duties in support of the administrative functions for Lockheed Martin. Coordinate contractors and time schedule for all moves, changes, additions/deletions of each job in a timely manner. Planned requirements for relocation of facilities, floor plans and schedule personnel. Supervised eleven contract personnel, prepare request for personnel actions to insure employees are assigned to positions in a timely manner. Coordinate employee suggestion program presented awards to employees. Maintain records, forms and correspondence for all telephone equipment telephone billing, Express Mail and Pitney Bowes accounts for Lockheed, reviewed local and long distance telephone billing. Attend meetings monitor mail schedule and telephone orders to assure division regulations and requirements were met. Completed training for Octel Voice Mail, Certified with Octel Communications Corporation for completion of System Operation and Management Course, have trained over 3500 employees and programmed each individual telephone for Octel Voice System. I was the Coordinator for the Company Suggestion Program, presented awards. Interface with all levels of management to achieve the necessary results for each employee in a professional manner.

Highlights: