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Mary Ellen M

Executive Secretary - 18 Years of Experience - Near 22206

Occupation:

Executive Secretary

Education Level:

Some College Units Completed

Will Relocate:

YES

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SUMMARY OF QUALIFICATIONS * Freddie Mac-Legal Senior Administrative Consultant - Assists Vice President (VP) and Deputy General Counsel's (DGC), Single Family Default Management (SFDM) and Litigation Legal Division organizing/managing the Vice President's (VP) meetings, conferences and constant update to her every changing schedule with the five (5) Associate General Counsels (AGC) and SFDM/Litigation team. . Additionally, proofs, edits and redlines legal documents, enters the VP's and AGC's time into the TyMetrix 360 system, exceptional people/communication/problem-solving skills with diversified groups of people and top management. * GOV/Department of Homeland Security (DHS)/ICE/FOIA - Paralegal redacts multiple 50+ page FOIA requests daily. * GOV/Securities and Exchange Commission (SEC)/HR-Assists the Chair, Secretary, Commissioners and the Chief Administrative Law Judge/Judges issuing subpoenas and SEC Orders/Decisions, docket cases and trial set-up/court preparation. * GOV/Department of Interior (DOI)/Bureau of Land Management (BLM)-Confidential Assistant/Gate Keeper/Scheduler to BLM AD scheduling all his meetings to include his 9 Div. Chiefs' and U.S. State Directors. Prepare/edit correspondence/documents, communications, presentations, briefing packages, plus manages AD's front office. Advanced to BLM AD's department writer editor initial and approve all Directives, IMs and IBs for AD's signature. * CORP/HR/Finance-Organizer and EA to the President of a new consulting association, whereby I organized/set up/managed that firm which later became a corporation, advanced to HR Administrator of both DC and New York Offices-advanced to Corporate Officer/Secretary of Corporation. Prepared payrolls, budgets and corporate finances-trusted to be sole signatory on all corporate/payroll checks. * LEGAL-Diversified experience working in multiple global legal disciplines from Regulatory Banking (Confidential Legal Secretary to Department Head) to International Corporations assisting Royal Families, Senators, CEOs, Vice Presidents and Chairmen of Corporations. As EA to the Financial Institute Practice/Banking Regulatory Department Head, full control/in charge of departmental billings, arranging complex international travel/meetings and speaking seminars. * COMPUTER SKILLS-Microsoft Office Suites 2010/2007, Word (Styles), Excel and Power Point in the Windows 8 and 7 environments, Letter Log, CAS, FedTraveler, GovTrip, IT TCR Lead, TeamTrack, Relativity, ScanSnap 1500, DeltaView, Carpe Diem, Elite and Interaction. * Volunteer - Volunteered to rewrite/edit two-day seminar slide presentation using a variety of software packages to prepare a written report from paragraphs to an 80- page PowerPoint slide presentation with clever "drive the message home" clip art on each slide, which then became a template for my firm's future seminars. * ADDITIONAL EXPERT SKILLS * Analytical Problem Solver-proactive, flexible, diversified, detail-oriented and analytical problem solver who works through crises in a calm confidential manner to "put out fires" in this ever changing domestic and international environment-trusted by clients/supervisors, conducts researches, collects/analyzes data, prepare reports and documents, plus discrete and confidential with all gathered information * Communication Skills/Confidential Gate Keeper -skilled to communicate/interact professionally and diplomatically, not only with Senators, top government/corporate officials, but also peers/teams-a team player and team leader * Organizational/Planning-As Office Manager/Administrator, performed functions from procuring supplies, answering phones and screening visitors to hiring/supervising/coaching employees-created, wrote and implemented Office Policy and Procedures manual * Constant review of operating practices, procedures and implement improvements as needed * Complex Calendar Scheduling Expert-set up complex meetings on multiple calendars within a short time window to include rescheduling/reprioritizing/updating meetings * Financial Records/Budget-trusted/responsible to prepare/update/ maintain and full charge of all office budgets/financial records, plus sole signatory on all corporate checks * Proactively Works Independently/Excellent Judgment/Adaptability-a top priority in all diverse situations whether as EA to SEC/DOI top officials or organizing/managing corporations in domestic/international arenas * Negotiating Skills-cost efficient/effective monetary savings by cutting unnecessary expenses, plus negotiate/acquire cheaper rates for travel, hotels and office equipment * Writer/Editor-Excellent command of American English grammar, prepares/writes/edits correspondence/marketing brochures/legal documents, plus verifies accuracy of regulations, quotations and grammar * Marketing-Condenses, writes, edits firm's departmental marketing brochures/mass mailings * Briefing Materials-prepare with topic-related clipart for easy quick glance recognition-proactively/prepares night before/time-line organizes on AD's desk for next day's meetings and * Flexible/adaptable-proactively works to meet daily goals researches/monitors activities/goals.

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