File Clerk

o Supported all mission personals in USAID/Ethiopia as well as in USAID/Afghanistan on file creation, maintenance and disposition plan to develop their Annual Records Inventory and Disposition Plan how to schedule and report o Developed a file logging database electronically and copy documents for tracing purposes o Developed a data base system for the retired and disposition plan file handling and tracking system o Assist each office in the Mission to create, maintain files o Maintain the Mission Record tracking and retrieval system and suggest ideas for its development and process improvement. o Support Mission personnel in retrieving official documents and files in support of Mission activities. Work/ Insure that to submit the Annual Vital Record on the time frame that is on April 30 each year o Maintaining phone directories for Mission personnel o Logging all incoming and outgoing mails, packages and letters into database o Receives electronic eCCs for TDY, Extensions and Assignments process and preparing reports o Clout outgoing cables and verify successful transmission. Provide printed comeback copy to the originator office, print and distribute incoming cables from the web gram. o Provide instruction and conduct periodic monitoring for communication and records employs and secretarial and clerical staff on the filing system’s operation and maintenance. o Make sure records are transferred and/or disposed from the various offices and the Local storage as indicated in the plan

File Clerk