Executive Secretary

9/2008 - 2/2009

J. Ray McDermott, Inc.

Individual Contributor

• Executive Assistant to the V.P. of Human Resources •Prepared confidential materials, correspondence and additional information as requested •Assisted in the development of highly confidential documents and reports for distribution to Executive Officers and/or department •Coordinate management meetings, itineraries, agendas, etc. •Record minutes to departmental manager meetings •Assist in the preparation of administrative and periodical reports •Post and broadcast company bulletins (intranet postings & e-mail blasts to all employees) •Responsible for maintaining and updating organizational charts for entire company •Prepare and process expense reports •Maintain and schedule all appointments •Organize domestic and international travel arrangements •Notarize legal documents as needed

8/2006 - 8/2008

Deep Marine Technology, Inc.

Individual Contributor

• •Assisted in the development of highly confidential documents and reports for distribution to Executive Officers, Board of Directors and external customers •Participate in management meetings to record minutes on departmental activities, problem areas and possible resolutions, including company policies and procedures. •Prepared confidential materials, correspondence, meeting minutes, agendas and contracts as requested •Hire, train and supervise administrative and reception staff. •Coordinate seminars, management meetings, board meetings, shareholders’ meetings, itineraries, agendas, etc. •Assist in the preparation of administrative and periodical reports •Maintain database of shareholders and investors •Facilities management •Supply management for Administrative offices; including cost control •Prepare and process expense reports •Maintain and schedule all appointments •Organize domestic and international travel arrangements for CEO, CFO and additional employees as needed •Organize office move for our corporate facility •Organize Board of Directors’ meetings out of state •Approve AP invoices •Notarize legal documents as needed

3/2000 - 8/2008

Lodestar Logistics Corporation

Individual Contributor

• •Work with confidential materials and information •Prepare confidential correspondence and proprietary materials, including personal affairs •Participate in management meetings to advise and discuss departmental activities, problem areas and possible resolutions, including company policies and procedures. •Hire, train and supervise secretaries, administrative and reception staff. •Coordinate seminars, management meetings, board meetings, shareholders’ meetings, trips, itineraries, agendas, etc. •Assist in the preparation of administrative and periodical reports •Prepare and process employee HR related paperwork and issues via outsourced HR company •Input and process payroll, overtime and bonuses •Input A/P and A/R invoices and payments; maintain filing system and records •Development of employee morale booster programs, recognition programs, newsletters, parties, etc. •Maintain database of shareholders, investors and analysts •Update working group lists and policy and procedures •Prepare and process expense reports •Notarize legal documents as needed

3/1991 - 3/2000

Pennzoil Quaker State

Individual Contributor

• Executive Assistant to Divisional Vice President (1999-2000) •Provide extensive administrative support to the Divisional Vice President of Automotive Chemicals sales department •Coordinated business travel, reducing costs and maintaining records •Work with regional sales managers on product orders and business needs •Assisted in preparation for trade shows/conventions •Coordinate projects with regional sales managers. •Maintain and schedule all appointments. •Prepare and process expense reports Executive Assistant to I.T. Department Manager (1996-1999) •Assisted in the development of highly confidential documents and reports for distribution to Executive Officers, Board of Directors and external customers •Record and track department budgets •Code and process departmental billing and check requests for same •Draft minutes, agendas, contracts and correspondence as requested for department •Maintained client database •Maintain and schedule department calendar of meetings, events, etc. •Input and process employee time for corporate HR department •Prepare and process department expense report Executive Assistant to Exploration Department Land Division Manager (1991-1996) •Work with confidential Land materials and information •Prepare confidential correspondence and proprietary materials •Participate in management meetings to advise and discuss departmental activities, problem areas and possible resolutions, including company policies and procedures. •Complex dictation/transcription from Landmen and Geologists •Organize transportation and travel arrangements •Manage and maintain all files and prepare files for Corporate Library •Obtain approval and research outside Land contacts and file paperwork with corresponding states •Prepare and process department expense reports

3/1990 - 4/1991

Browning Ferris Industries (BFI)

Individual Contributor

• •Create and process a variety of confidential legal documents and correspondence •Prepare corporate budget and press releases •Complex legal dictation/transcription from attorneys •Manage and maintain all files and prepare files for legal library •Supervise and train word processing department at Manager’s request •Compose and forward daily project reports to department manager

1983

High School/GED Degree

Tuloso-Midway High School

• General Studies