Polished Human Resources/Administrative Professional

10/2008 - 4/2009

TAC Worldwide/Davol

Individual Contributor

• • Review and verify references of candidates. • Update and maintain Temporary Personnel spreadsheet. • Schedule interview debriefs. • Assist employees with New Hire paperwork. • United Way donation tracking & Flu clinic scheduling. • Obtain manager approval for candidate travel/hotel charges. • Obtain upper management approval for job requisition approval. • Utilize temporary placement agencies to fill short-term positions. • Update relocation policies to remain compliant • Daily disposition of resumes in iCIMS applicant tracking system

3/2008 - 9/2008

Winter Wyman/A123 Systems

Individual Contributor

• • Meet/greet visitors, candidates, employees from other sites. • Answer and route calls coming into the Hopkinton site. • Work with fax/printer/copier vendors/facilities maintenance to maintain uptime and building functions. • Sign for and route all daily incoming packages. • Coordinate travel arrangements for senior team, candidates and customers as needed. • Maintain A123 HR e-mail inbox. • Schedule candidates as needed, prepare and distribute interview packages, set up meeting rooms, reschedule as required. • Set up new hire cubes/offices for 1st day of employment. • Maintain Hopkinton site phone list. • Print/post daily conference room schedules. • Manage business card requests for employees. • Assist office manager with Hopkinton events as needed. • Care for kitchen, order food, beverages, paper goods and cutlery, on a daily/regular basis. • Order office supplies and monitor inventory on a regular or as needed basis. • Maintain mail slots, distribute mail and assist with outgoing express mailings as needed. • Backup to Office Manager as needed.

5/2007 - 2/2008

FM Global

Individual Contributor

• • Post Corp & Non Corp. jobs postings (internal & external) as well as manage Monster, Dice and other specialty niche sites for 3 recruiters and 2 managers locally, in addition to the administrative managers globally. • Responsible for maintaining the EEO Log, Agency & Budget binders. • Prepare & manage Orientation Material, Applicant Kits and Offer Kits. • Review and verify references of candidates; transmit "No Interest Letters". • Maintain and monitored the Staffing E-mail Inbox and send acknowledgement letters. • Place orders for Criminal Background Checks and conduct reference checks. • Prepare applicants for skill evaluations as well as applicant escort.

4/2006 - 2/2007

Fidelity Investments

Individual Contributor

• • Assisted the President with meeting set up, luncheons and appointments. • Prepared the President’s memos as well as various letters. • Maintain and update the President’s business and personal schedule. • Responsible for maintaining the Supply Logs as well as the Vendor listings • Arrange, reserve and maintain conference rooms and travel arrangements. • Monitored to incoming and outgoing traffic in the mail and back lobby. • Monitored and reserved spaces in the underground parking area.