Description
Seeking a professional position with growth potential. 4/2004 to 2/2015 1-800 JETFLIGHT BOCA RATON, FLORIDA Executive Assistant to CEO/President of Company Performed Office Manager tasks which included answering telephones and transferring to appropriate staff members. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, creating and modifying documents using Microsoft Office. Maintain hard copy and electronic filing system. Research, price, and purchase office furniture and supplies and maintain supplies. Processed all Accounts Payable, Accounts Receivable and budgeting using Quick Books and Excel, which I am very proficient with both programs. Coordinate and maintain records for staff office space, phones, company credit cards and office keys. Maintaining supplies of stationery and equipment and maintaining necessary repairs. Setup and coordinate meetings and conferences 2/2000 to 10/2003 URS CORPORATION BOCA RATON, FLORIDA Executive Administrative Assistant Answering all calls for the Civil Division and disbursing them to Project Manager's accordingly. The Principal is in charge of marketing for the Civil Engineering Division and I am in charge of typing all proposals and follow-up calls. This includes PowerPoint picture inserts, proper placement of text and picture boxes to make a professional proposal. Dealing constantly with time limited projects that need to get out immediately for permitting or because of a set contract deadline date. Accounting for 30 projects which entails, invoicing, contract management and budgeting. Tracking of all budgets, expenses and status of all projects including monitoring weekly JRS reports. All of the traditional duties of typing, spreadsheets, filing and setting up conferences that an executive secretary does, but at an extremely fast paced and professional level. Confirming and scheduling of travel, hotel, and any needs that may be required for Principal and Clients. 8/94 - 2/2000 PREFERRED PRESCRIPTION PLAN POMPANO BEACH, FL Office Manager/Administrator/Bookkeeper Office manager for Pharmacy and eight employees. Duties to include working daily on Quickbooks Pro 6.0 to include, account payables, accounts receivable, payroll, profit and loss reporting, balance sheet and daily updating of the general ledger, which includes working closely with the accountant for end of month processing. Working closely with customers and bookkeeping to ensure the efficiency of proper billing. Setup insurance plans and transmission and filed claims for reimbursement of prescriptions through an exclusive pharmaceutical IBM software (QS1) and other insurance companies. Handled any business or customer conflicts within the pharmacy in a professional yet firm manner. Overseeing of all supplies and maintained office machinery. Executive Secretary to Owner using WordPerfect 6.0 and Microsoft Word computer programs. Helped with marketing on the Internet and monitored all incoming orders and requests for services. Organized entire filing system for pharmacy and organized all computers files for easy access and efficiency. Setup of new and updated programs for QS1 system. Ensuring pharmacy was operating in an efficient and professional manner. 890 - 794 Agencies of the Federal Government NATIONAL INSTITUTE OF HEALTH ANTIVIRAL RESEARCH BRANCH ROCKVILLE, MD Branch Chief Secretary Worked closely with the Branch Chief and two medical assistants typing correspondence, setting appointments and insuring all documents were filed in an efficient organized system. Organized conference for medical staff including hotel, airline tickets, rental cars and any other necessary arrangements. Setup computer programs for scheduling and to update system. Domestic ands foreign travel arrangements for threes people with the Division. Kept ledgers of all budgetary expenditures for the Branch. Ordered all supplies and maintained office machinery. OFFICE OF SUBSTANCE ABUSE PREVENTION (FDA) DIVISION OF COMMUNITY PREVENTION AND TRAINING ROCKVILLE, MD Deputy Director Secretary Secretarial duties for Director, Deputy Director and three special assistants to the Director. Processed all purchase orders, requisitions and personnel forms for the Division. Setup all new computer programs for a more efficient office. Answered ten busy lines in a courteous and professional manner.
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