Experienced Multi-lingual Professional/Personal Secretary

9/2008 - 1/2009

Aitchison & Vick, Inc.

Entry Level

• answer phones, maintain calendar, schedule conferences, work with spreadsheet and mutliple databases, general office

7/2006 - 9/2008

Wechsler Becker, LLP

Entry Level

• Conduct client interviews and maintain general contact with the client, Locate and interview witnesses, Conduct investigations and statistical documentation, Conduct legal research, Draft legal documents, correspondence and pleadings, Drafting simple pleadings; prepare materials for hearings and mediations, Summarize depositions, interrogatories and testimony, Court filings/deliveries, Routine client telephone calls & confirm hearings; act as liaison for between clients and attorneys, Routine client telephone calls & confirm hearings; act as liaison for between clients and attorneys, Administrative support and liaison for Ms. Wechsler’s bar related committees; coordinate settlement conferences for case load, Create and organize office-wide memos & meetings

4/2006 - 8/2006

Pacifica Companies

Manager

• Monitored construction projects to ensure procedures, Complied with approved project plans, specifications and samples,Worked directly with vendors and purchasing representatives, Coordinated all aspects of weekly progress meetings for team and ensure meeting minutes are kept and distributed, Monitored and report progress of multiple concurrent construction projects, Assisted Project Managers in coordination and response to various issues, Identified problems and suggest solutions in a proactive manner, Created and maintain project schedule, Facilitated open and clear communication with onsite facilities personnel and security team to maintain awareness of vendor/contract work, Administered human resources policies and procedures, Safety Program Administrator-made sure they complied by OSHA rules and regulations

7/2000 - 3/2006

Safeco Insurance

Entry Level

• Performed advance secretarial, administrative and confidential assignments, Coordinated day to day administrative activities, Prepared reports and typing/word processing assignments, assembly of complex and/or sensitive documents, Coordinated services for small and large scale events, Maintained and extracted data from computer-based information sources, Coordinated and scheduled meetings as requested by management, Assisted internal and external customer-answer general questions and inquiries, Processed payments including check remarks with strong written communication Maintained databases & special management projects as requested/needed

3/1998 - 7/2000

PMA Direct Marketing

Entry Level

• Performed daily secretarial and administrative duties such as type proposals, quotes, correspondence for staff & postage checks, Calculated and posted daily time cards & downloaded time from time clock, Posted purchase and costing reports, Updated & distributed production report, Updated customer files & database

11/1997 - 3/1998

American Red Cross

Entry Level

• Data entry, Accounts receivable, Typing, sorting and opening mail, copying, collating, filing, 10-key, Typed and/or hand wrote honor and memorial cards,Trained and supervised staff as needed when the supervisor was on vacation, Back-up phone relief for the receptionist

8/1997 - 11/1997

American Red Cross-Volunteer

Entry Level

• Data entry, typing, sorting, filing, 10-key, collating, interpreter, Back-up for the receptionist and helped where I was needed most