Description
Skillful and dedicated bilingual (English/Spanish) Executive Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions. Highly focused and results-oriented in supporting executive-level staff. Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, coordinating events, and effectively managing all essential tasks. Deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages. Responsible, organized, determined, excellent customer care ability, dynamic, tactful, provide leadership, problem solver and possess a strong work ethic. Outstanding writing skills in Spanish; excellent project management skills and accountability. Proficient in Microsoft Office System, Avid-XChange (e-procurement), and Management Residential Income (MRI).
Work Experience
| COMPANY | POSITION HELD | DATES WORKED |
|---|---|---|
| (Confidential) | (Confidential) | 6/2002 - Present |
Education
| SCHOOL | MAJOR | YEAR | DEGREE |
|---|---|---|---|
| AIU | Business Management | 2005 | Associate Degree |
Accomplishments
Highlights:
2004-2005 American Intercontinental University Hoffman States, IL ? AA Business Administration - Management 1995-1996 Successful Management Inc. Guaynabo, PR ? Modern Techniques of Supervising 1988-1989 Inter-American University Ponce, PR ? Computer Science SEMINARS 2006 National Center for Housing Management (NCHM) Chicago, IL ? Management & Occupancy Review Specialist (MORS) 2005 Department of Financial & Professional Regulations-State of IL ? Licensed Real Estate Leasing Agent 2005 National Center for Housing Management (NCHM) Chicago, IL ? Certified Occupancy Specialist (COS) 2003 Institute of Real Estate Management (IREM) Chicago, IL ? Successful Site Management 2003 Illinois Housing Dev. Authority (IHDA) Chicago, IL ? Asset Management Services & Tax Credit Compliance 2003 Leadership Council for Metropolitan Chicago, IL Open Communities ? Fair Housing SUMMARY OF QUALIFICATIONS
Job Skills
Keywords
Responsibilities
Presently provides high-level administrative support to Vice-President of Property Management Division of a not-for-profit organization that serves as a managing agent and developer.
Assist VP-PM in reviewing and completing monthly income/expense statements (variance reports), budget completion; year end performance evaluation and bonus criteria report for all Property Management staff.
Assist VP-PM in tracking resident’s legal complaints; personnel issues including disciplinary and legal; assist with Job Descriptions revisions and inputs.
Manage and maintain VP-PM schedules, emails, phone calls, daily correspondence and personal reimbursements. Assisted VP with outside commitments.
Travel arrangements for VP-PM, Property Supervisors and on-site staff.
Prepare invoices, reports, memos, and letters.
Read and analyze memos received, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for staff, managers’, and other meetings.
Collaborate with Director of Operations and Property Supervisors with the daily operations.
Supervise and train clerical, technical, interns, and temporary staff.
Provide assistance and technical support to VP-PM, Supervisors, and other corporate staff members.
Monitor the submissions of monthly, quarterly and annual compliance, procurement and section 3 reports to the Public Housing Agency (Chicago Housing Authority) and to the Auditors.
Actively participation with the Public Housing Agency, CHA, for compliance requests and procurement process (IFB’s, RFP’s)
Design data formats for analysis and databases for: employee records, overtime, complaints, resumes, inspections, and incidents.
Develop internal correspondence that facilitate effective communication and transfer of information between corporate staff and seventeen on-site offices.
Translate (in Spanish) major marketing materials and letters to residents related to take-over of new property acquisitions.
Actively participation in community housing fairs, employment fairs, marketing campaigns, open house, and community orientation.
Assist with marketing vacant apartments. Troubleshoot and assist with leasing inquiries and complaints receive.
Assist with coordination of company’s annual events such as employee luncheon, senior picnic, 3 Kings Day and Christmas party.
Assist with hiring process and keep track of employee vacant positions.
Kept track of employee history such as promotions, demotions, transfers, new hires, separations, six months probationary period evaluations, annual evaluations and performance review. Maintain all personnel records for sick/vacations and floater days (union staff).
Monitor on-site employees with absenteeism and made recommendations to Supervisors and HR Manager.
Oversee payroll submissions; monitor and correct overtime overpay resulting in a substantial savings to properties.
Manage invoice and billing process in the absence of Property Supervisor.
In charge of Property Management employees required and continuing education. Schedule classes and trainings, handle associated payments. Track education taken per position and requirements, and provide status of exams. Track and assist with Leasing License compliance oversight; correspond with the managing broker and the Office of Banks and Real Estate (OBRE). Coordinate continuing education and license renewals for all leasing and sales license staff.
Prepare meeting agendas and carefully monitor all action items.
Assist with the coordination and preparation of Request for Proposals.
Assist corporate staff with special projects & project management administration.
