Description
EXPERIENCE SUMMARY: Mr. Zachary has over 33 years of hands-on and supervisory administrative experience. He currently is a Senior Navy Analyst for JRC in support of the Enterprise Information Management Program contract and supported SAIC in support of the Enterprise Information Management at Strategic Systems Program. He provided PEO Ships PMS377 support for E-Division and provided technical administrative support to the contract. Provided Database support to T&E Division and is repsonsible in E Division for the development of PMS377 Weekly Highlights, Naval Messages, and program correspondence. Under Army Programs as a Senior Professional Senior Lead he was responsible for the overalll effective operations of the Administrative Staff on a variety of issues, policies and programs. He oversaw the complete administrative function of the contract to include Letters of Authorizations (LOA's), Call Forwarding Request, Special Pays, incoming/outgoing correspondence, Software/Hardware supply purchase, ETES billing codes, Travel Expense reports, Travel Reservations, Payroll, CDRL Reports, and the training of staff personnel regarding all administrative procedures, guidance, and requirement which significantly contributed to the overall success of the contract. Provided continued support to the SSP Enterprise Information Management Team. Updated converted and formatted SSP instructions to comply with OPNAVINST 5215.7A completed Meta Tagging for over 350 Instructions and 200 ODs and reorganized SSP instruction to include PDF Copy Word Copy and Historical copy of all SSPINSTs. * Drafted SSPs Records Management Manual. This manual completely outlining the planning controlling directing organizing training promoting and other managerial activities involved with respect to records management and records disposition. * member of the Enterprise Information Management Team researched and identified all SSPs ODs for contracts and SSP Instructions which were instrumental in SSP personnel easily accessing these ODs to support the organization mission and stakeholder needs. Responsible for the efficient functioning and overall effective operation of the admin staff on a variety of issues policies and programs for the S-3 Army Programs contract. * Single-handedly managed and all administrative functions for a seven month period ensuring the flawless processing of all admin procedures in accordance with all governing regulations and directives. During this period flawlessly performed the function of five billeted job assignment while continually providing leadership and direction for the day-to-day admin operations. * Initiated the S-3 Master Spreadsheet and Standard Operational Regulations Manual (SORM). The spreadsheet provides the Director with readily available information on all contracted employees which has proven to be extremely effective and beneficial to the overall production of the contact. * Provided initial and direct input to the first SORM created for staff. This manual contains detailed and specific information regarding all functions and proper procedures for overall operations of the contract. New hired staff personnel will now have a complete understanding of proper procedures for execution of the cognizant contract. * Manages all time keeping requirement. Reviews on a weekly basis the correcting billing category for all contract personnel. The accurate maintenance of the system is essential in that all billing categories be correctly billed to the government and promptly completed in accordance with established government procedures. * Reviewed and processed over 150 travel expenses ensuring all overseas deployed personnel claims were expeditiously completed and paid in a timely manner. * Ensures that quality and timely service is provided to all overseas contracted personnel regarding pay and personnel issues. All items are promptly addressed and corrected immediately. Responsible for the management and timely submission of all special pays for deployed personnel. All pays must be processed and paid in accordance with federal regulations. Maintain accurate records for accountability for over $5M in special pays. * Monitors all contractual required CDRL reports due to the government on various dates. The proper tracking and reporting of these reports are essential in ensuring that all reports are adhered to and reported to the government per their established requirement dates. Coordinates all supply orders for all essential equipment (i.e. Laptops Printers Monitors and Scanners) for the contract. Effective and timely ordering are required to ensure all personnel receive their equipment in a timely manner to adequately perform their job functions. * Ensures all deploying personnel are provided with training guides which gives a detailed description of their schedule and transition while in training. These training guides are utilized to help ease and assist new hires with better familiarization and a better understanding of the contract. * Consistently maintains the highest degree of employee relationships with various departments through administrative issues. Integrates learning from customers competitors operating entities and other industries to continuously improve area of responsibility. * Provided database support to PMS 377 T&E division ensuring all action items calendars and monthly reports were expeditiously processed and appropriately distributed. Additionally processed all outgoing correspondence and completing special projects required to support the contract. * While assigned to PMS377 E Division ensured all PMS377 Weekly Highlights Naval Messages and reviewing all program outgoing correspondence for quality and strict adherence to the Naval Correspondence Manual and governing directives. * and self-reliant with extensive knowledge in Human Resources/Administrative policies and procedures while keeping the mission of the contract a priority which to provide outstanding customer service to the customer. * Conducted administrative research of reports records and directives. Responsible for solving unprecedented problems independently by corrective action and recommending resolution. * Experienced numerous CSC Policies which includes administration use and full knowledge of the portal travel pay entitlements employee relations and various other categories. Maintained records logs and spreadsheets to reflect the current status of administrative procedures. Clearly and accurately communicates and conveys directives assignment and instructions from supervisor to cognizant personnel. * Managed all required administrative reports in reference to standard concepts practices and procedures. * Coordinated all travel liquidations and related pay issues. Ensured all staff travel needs were properly arranged and funded. * Performed and liaisoned in a professional manner with senior officers and senior enlisted leaders. Ensured all correspondence were within The George Washington University and Department of Navy guidelines. * Provided continuous oversight of all administrative functions for 5 College Universities. Expert in all Microsoft Word applications.
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