Description
Month-end quarter-end and year-end closing * Monthly reconciliation of balance sheet accounts. * Monthly expense variance analysis * Ensure accuracy of financial statements * Manage fixed assets schedule and monthly depreciation entries. * Manage prepaid accounts and monthly reclassification entries. * Proper classification of revenues and expenses Prepare Bank Deposit * Prepares monthly reports and billings * Ensure that invoices are properly routed to the various properties for payment approval. Ensure that PO/invoice information matches before routing for payment. * Ensuring that invoices are processed timely to take advantage of terms and discounts offered. * Ensuring that invoices requiring special payment handling are flagged. * Ensuring that controls are maintained to prevent duplicate payments. * Inserting and metering the checks. Posting payment batches stop payments voids and reversing invoices. Printing and distributing the AP checks. * Routing checks for manual signature (if necessary). * Submitting positive pay file to the bank and ensuring receipt. * Assist Vendors and Clients with inquiries regarding issues of payment. * Ensure all vendor documentation and updates are maintained. * Ensuring the accuracy of general ledger coding. Prepares financial statements and grant Budgets * Prepares Early Head start monthly reports and billings * Prepares annual and quarterly reports for Federal grants billing * Prepares annual and quarterly reports for 258 Agency and United Way funding * Maintains FTE distributions for the Family Literacy Division * Assists with annual budgeting process for the Family Literacy Division Prepares forecasts for the Family Literacy Division * Maintains payroll information by collecting calculating and entering data. * Updates payroll records by entering changes in exemptions insurance coverage savings deductions and job title and department/division transfers. * Prepares reports by compiling summaries of earnings taxes deductions leave disability and nontaxable wages. * Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security unemployment and workers compensation payments. * Resolves payroll discrepancies by collecting and analyzing information. * Maintains payroll/hr operations by following policies and procedures reporting needed changes. * Interprets and provides guidance on the collective bargaining agreement. * Accurately and timely processes payroll for all company personnel. * Produces required reports and/or payments within the designated timeframe. * Maintains and immediately responds to the HR email. * Accurately and timely responds to Payroll and HR related requests * Reviews for accuracy the monthly check requests prepared by the Supportive Housing Team support staff for Shelter plus Care and Tenant Based Rental Assistant rent payment. * Reviews for accuracy monthly check request before checks are processed for Shelter plus Care and Tenant Based Rental Assistant programs. * Reviews for accuracy of the Family Literacy petty cash check requests before payments are processed. * Reconcile program bank account * Reconcile general operating account * Prepare 1099's & 1096 for the tax year * Preparation audit schedules for annual agency audit. * Assists in the training and staff development of all accounting staff which includes Peachtree training. * Performing semi-annual petty cash and program checking account audits * Prepares monthly reports and billings Prepares financial statements and grant Budgets * Prepares Early Head start monthly reports and billings * Prepares annual and quarterly reports for Federal grants billing * Prepares annual and quarterly reports for 258 Agency and United Way funding * Maintains FTE distributions for the Family Literacy Division * Assists with annual budgeting process for the Family Literacy Division Prepares forecasts for the Family Literacy Division * Reviews for accuracy the monthly check requests prepared by the Supportive Housing Team support staff for Shelter plus Care and Tenant Based Rental Assistant rent payment. * Reviews for accuracy monthly check request before checks are processed for Shelter plus Care and Tenant Based Rental Assistant programs. * Reviews for accuracy of the Family Literacy petty cash check requests before payments are processed. * Reconcile 20 program bank account * Reconcile 3 general operating account * Prepare 1099's & 1096 for the tax year * Preparation audit schedules for annual agency audit. * Assists in the training and staff development of all accounting staff which includes Peachtree training. * Performing semi-annual petty cash and program checking account audits Enter Invoice for payment * Development of spreadsheets for project based allocation
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