Howard Hughes Medical Institute Work Values

Daily Duties at Howard Hughes Medical Institute:

Managed business administrative operations while supporting department of 62 employees. Scheduled the VP’s calendar. Coordinate annual budget development, forecasting, and expense reconciliation. As departmental liaison, Managed Procurement Logistics, delivery of products and customer service. Coordinated staff projects and initiatives. Established and maintained business processes and managed Staff Functions. Handled asset management, invoice vouchering, and time and attendance tracking. Prepared business communications. Negotiated vendor contracts. Screened calls, monitored emails, purchased office supplies and orchestrated departmental meetings/retreats.  Coordinated frequent onsite/offsite meetings and events for staff and remote attendees nationwide, executed all logistics, confirmed facility arrangements, and handled event communications.  Tasked with purchasing hardware, software, consumables, and other materials, worked with vendors/Procurement division to obtain quotes, received goods, and reconciled POs. Worked with IT Divisional Directors on RFI/RFQs when preparing for multi-million dollar purchases.  Developed Annual Budgets in Excel to manage project budget forecasts, accurately track/reconcile expenses, and report budget/expense variances.  Executed space plans and coordination of office relocation.  Developed an Access contract database for tracking and reporting of contract details.  Coordinated external IT audit and departmental business continuity initiative.  Processed confidential HR documents and maintained the departmental calendar.  Developed business relationships with inter-departmental peers and vendors.  Liaise with AP, General Accounting, Purchasing, Budget, and vendors relating to systems/transaction issues.  Served on Business Process Reengineering, Procurement, Asset Management, Accounts Payable, and Time and Attendance/Absence Management sub-committees.

What they like about Howard Hughes Medical Institute:

Working for a company with an emphasis on social values and helping society is a clear and important priority for you - a critical factor in who you choose to work for. In contrast to other factors, you place an organization's reputation for fairness and concern for the community above most other aspects of the company. As you search for a new job opportunity, it is usually possible to find out if the company is involved in the community and/or if it is addressing problems and issues in society. Pay special attention to non-profit organizations and those specifically involved in social action. Moreover, speaking with current and former employees should enlighten you to perceptions of the fairness of the company's leaders and the treatment of employees.

Tags

Procurement, Accounting, Budget Developement, Project Coordinator, CDRL, DCAA, DCMA, FAR/DFAR, PWS, Business Systems, Process Improvement, Accounts Payable, Project Management, SharePoint, CostPoint, Cognos, Procurement Software, Ariba, Time and Attendance, Deltek, MS Office Suite, Human Resource, Contract Administration

Skills

Budget Developement, Project Management, Procurement, Time and Attendance, Accounting AP/AR, Contract Administration

These are some of the questions we asked our climbers about their experiences with Howard Hughes Medical Institute: