Mta Long Island Railroad Work Values

Daily Duties at Mta Long Island Railroad:

Executive Assistant - VP of Transportation * Provide secretarial and administrative support to 5 senior level managers and 25-40 employees * Perform receptionist duties; answering multi-line switchboard system * Prepare spreadsheets and graphic presentations using PowerPoint and Excel * Generate weekly progress reports and engineering reports * Create, generate and finalize technical documents (i.e. reports and drawing submissions) * Maintain and update client databases using Microsoft Excel and Microsoft Access. * Photocopy and fax documents * Perform telephone follow-up to arrange meetings and keep work flowing * Order periodicals and brochures using the databases * Coordinate mailings using internal resources * Screen all calls and circulate to appropriate managers, or obtain information and personally handle the call * Focus on meeting deadlines in a timely and orderly fashion * Maintain meeting calendars and itineraries for senior level management * Act as an liaison for Vice President and assist others in his absence * Type memos, letters and other correspondence as needed * Prioritize mail (read, route and distribute to VP, Deputy Project Manager, Project Manager and two floors of existing employees) * Assist in open house (creating brochures, logging in RSVP's, etc.) * Review, obtain approval and process timesheets and travel expense forms * Supervise and assign the day-to-day workload to three secretaries, ensuring office/administrative procedures are followed (according to the QA procedures issued to our department) * Route important / confidential calls to appropriate senior management * Coordinate requests for supplies, office equipment (furniture) and repair services as needed Technical Editor - Project Management Team * Acquired working knowledge of formats and variations used in standard reports and proposals * Enter data accurately for technical reports and proposals * Read and interpret editorial and proofreading marks. * Type tables and equations with proper spacing * Verify final printout for conformance to specifications and standards * Follow proofreader and editor symbols to enter document corrections * Read and edit material for accuracy, style, and publishing appeal, and recommended and made changes where necessary within the province of an editor * Read, proof and/or supervised reading of proof * Confer with technical writer on policies and plans * Collect data and prepared reports as assigned * Perform other related duties as assigned * Act as liaison for technical writer * Research standards, codes and referenced technical documents via the Internet or through hard cover documents. * Format, type, edit, reviewed and back-checked technical specifications. * Coordinate and facilitate the movement of the documents through the production, editing and quality assurance process, acting on behalf of the Technical Writer. * Coordinate staff and work in order to produce high-quality documents within deadlines.

What they like about Mta Long Island Railroad:

You highly value a work environment built on a formal structure, rules, and regulations. You do not enjoy the unpredictability of shifting priorities and deadlines that upset your routine. You require and enjoy direction, input and accountability as part of your work environment. You have a strong need to participate in making key decisions and feel left out if your superiors or co-workers do not seek your input when making decisions. You thrive on providing good customer service to both internal or external customers, and doing so makes you feel good.

Tags

Executive Assistant, Technical Editor

Skills

Software Implementation, Leadership , Microsoft Access, Microsoft Visio, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Lotus Notes, Microsoft Outlook, Meeting Place , Concur, Typing (60-65 wpm), Groupwise

These are some of the questions we asked our climbers about their experiences with Mta Long Island Railroad: