Thomas E. Hall & Associates (Teh Architects) Work Values

Daily Duties at Thomas E. Hall & Associates (Teh Architects):

*As Executive Administrative Assistant/Office Manager • Supported Owner/President as well as staff Architects, Drafters and Interior Designers. • Managed Mr. Hall’s calendar (coordinated and confirmed client meetings, reviewed schedule, input handled Timekeeper for Controller). • Renewed TEH licenses for Owner and AIA members, obtained and updated AIA documents. • Maintained job tracking report database for all project proposals; assigned new job numbers; tracked job status; dispensed proposals for signatures; followed up on un-signed proposals; copied signed documents and Purchase Orders to Controller and Project Manager. • Managed office including “Contacts” database, staff contact list, correspondence (letters, memos, faxes, e-mails, incoming and outgoing mail, etc), supply and equipment orders, organization and archival of projects, and facilitation of all building and ground maintenance. • Controlled petty cash, AMEX and VISA use, retaining all receipts for month-end invoicing. * As Human Resources/Benefits Administrator • Coordinated staff performance reviews; tracked salary history; supplied employees with review forms. • Placed employment ads; reviewed incoming resumes; forwarded to appropriate hiring manager; scheduled interviews; issued offer letters along with pertinent benefits information. • Ensured required forms were completed by new employees; issued office keys; assigned security codes for alarm system. • Enrolled/removed employees and family members from health, dental and vision coverage; assisted with claim issues; ordered insurance cards; acted as liaison between employees and Insurance Rep; provided updated insurance information as necessary. * Realty Responsibilities for TEH Properties • Assumed responsibility for management of several residential and commercial rental properties; placed “For Rent” ads; presented spaces to potential renters; addressed arising issues for tenants at their locations (maintenance, repair, animal control, etc); acted as contact for all tenants • Coordinated and ran 2-month auction for 90+ people to sell appliances and fixtures from property scheduled for demolition (included night and weekend appointments to show potential buyers through property). • Assisted Mr. Hall in development, marketing, and designing of Allaire, an 18-unit upscale luxury condominium building scheduled to be completed in ’08; revised Allaire’s spec book; compiled lists of Bankers, Realtors and Developers as potential contacts for this project; collaborated with team to create Allaire’s marketing package; designed Power Point sales presentation for use at Allaire’s Preview Party; mailed marketing packages to prospective buyers.

What they like about Thomas E. Hall & Associates (Teh Architects):

A hiring company that offers alternative approaches to pay, performance bonuses, and/or equity in the firm is very attractive to you. You're generally less interested in working for an organization offering only traditional, salary-based compensation, one with limited opportunity to acquire equity in the firm, or one that does not actively promote skill development. In addition, you are more likely to choose a company that offers a variety of internal career options, with defined career paths. You view the learning of new skills and development of your expertise as key to your career advancement. These aspects of an organization may become even more important to you as you progress in your field, and are especially critical if you change career or occupation.

Tags

marketing, admin, Microsoft Office, executive, assistant

Skills

P&L responsibilities, Presentation, Ecommerce Strategy and digital marketing channels optimization - SEO, SEM, email, affiliates - for high-profile accounts., Technology Solutions, Sales Support, Software Implementation, Requirements Analysis & Specification, Leadership , Proficient in Microsoft Office Suite, Familiarity with several operating systems, Accurate and efficient typing skills at over 80wpm, Mathematic and analytic skills

These are some of the questions we asked our climbers about their experiences with Thomas E. Hall & Associates (Teh Architects):