BIJU SAHADEVAN 117 Monet Dr., Oakley CA 94561 Cell # : (925) 852-7472 Telephone: (925) 219-0800 E-mail : bsdevan333@gmail.com / b.s.devan@india.com OBJECTIVE: To obtain a position that would further utilize my skills, education, knowledge and experience for excellent personal and professional abilities and to expand my knowledge and experience, hence providing effective and efficient tools in confronting different types of work that requires mental and physical job competence. CORE COMPETENCY: - Expertise in managing Administrative & Secretarial Function for the past 18 years Handling all secretarial responsibilities for top management and administrative functions for the organization Provide support to meetings and conferences and follow-up actions. Set up and maintain work procedures, hard copy and electronic filing systems and maintain the databases, prepare monthly MIS and Business Excellence documentations Coordinating administrative work for executive managerial staffs of the Business unit for Travels, Tour Reports, Results, follow ups, Business unit Expenditures, Executives Leaves and Infrastructure. Internal and External Customer interface for Business unit and close looping action plans. Excellent verbal and written communication skills Computer proficient, working knowledge of MS Office, ERP- SAP / Oracle system, Internet / Intranet. Organize and coordinate meetings, appointments, seminars, conferences, internal and external events, and travel / hotel arrangements for senior management, clients, domestic / foreign guests & delegates. Manage external vendors; handle inventory, price negotiation and requisitioning of supplies, Manage capital purchases like office furniture and also housekeeping supplies to secure savings on all items. Capability to meet deadlines & ability to thrive under pressure PROFESSIONAL EXPERIENCE : Work experiences in USA COMPANY : M/S. KOHL’S Brentwood, Antioch, California Position : Freight Associates Duration : 11/27/2009 – 07/30/2011 Roles & responsibility:- Merchandising new entries and maintaining stockpile aisles Stocking the products onto the shelves Moving freight in a safe manner from the designated staging zones to overheads Answering all clients' inquiries regarding the products and services Communicating in-stock level of the merchandise with the Operations ASM M/S. SEVEN ELEVEN Position : Cashier Duration : 06/05/2009 – 10/08/2009 M/S. DAVIS LIQUOR’S Position : Cashier Duration : 02/10/2008 – 05/30/2009 M/S. SEVEN ELEVEN Position : Cashier Duration : 11/05/2008 – 03/30/2009 Roles & responsibility:- Records prices and departments, subtotals taxable items and total purchases on cash register Collect cash, cheque or charge payment from customer and makes changes for cash transactions. Stocks shelves and marks prices on items. Counts money in cash drawer at beginning and end of the work shift. Record daily transaction amounts from cash register to balance cash drawer. Weigh items, bag merchandise, issue trading stamps and redeem food stamps and promotional coupons. Cash checks. Use electronic scanner to record price. Designated according to items checked as retail trade. Provides top quality customer service at all times and to every customer. Complies with company standards on carding customers for all age restricted products. Secures all funds in safe or register.  Makes timely drops and maintains cash drawer at or below maximum level. Conducts Loss Prevention Observations, Loss Investigations and Near Loss Investigations Stocks and merchandises as instructed by management. Prepare food & drinks, cleans, stocks and maintains food prep area in compliance with health codes [Based on location]. Making monthly time sheets & preparing the monthly statements. Taking care of customers in cash counter. Preparing stock to shelf and marking prices to the products. Taking care of delivery follow-up. Taking care of customers in cash counter. Performs daily station cleaning and maintains a safe work environment. M/S. AVIS RENT A CAR Position : Sales Executive Duration : 06/08/2008 - 10/30/2008 Ensure that all opportunities for the Group to transact business in any product area are communicated to the correct line Manager. Seek to constantly improve knowledge of vehicles, finance products, warranties and accessories, as well as gain an understanding of consumer protection legislation as it affects new car retail sales. Ensure that all contact (written, oral and personal presentation) with customers is conducted in such a manner as to enhance the Group’s reputation. In the case of a customer making a complaint, ensure it is dealt with quickly and that the procedure is adhered to. Ensure that vehicles offered for demonstration and for sale are in safe condition and meet the preparation standards laid down by the Group. Ensure that documentation procedures are performed as laid down by the Group and liaise closely with other departments in this respect. Ensure that all FSA requirements are achieved and followed. Promote all services of the Group to customers when the opportunity arises. Ensure all quality procedures are adhered to. All other reasonable duties as requested by the General Sales Manager from time to time. Work experiences in India Company : Thiruvathira’s Sliver Lake Tourism & Travels, Kerala State - India Position : General Manager (South Zone Tourism Department) Duration : November 2006 – October 2007 Personally and frequently verifies that guests in my operation are receiving the best possible service available. Schedules to be on the front during peak operation hours, checking on standards of services, and cleanliness, is greeting and assist in the check in of guests and escorts VIP guest to the room. To be demanding and critical to service standards as well as hygiene standards. To constantly strive to please all guests that he may come into contact with. Responsible that employees project professionalism and are well trained and provide friendly and efficient service. Ensure a speedy telephone and message service at all times. Maintains an atmosphere of tranquility at the Front Desk, never giving the impression that there is a problem. Work experiences in Kingdom Saudi Arabia & United Arab Emirates Saudi International Petrochemical Company., (SIPCHEM) Kingdom of Saudi Arabia Full Time – Secretary December 2004 – June 2006 Mazen Mohammed Al-Saeed Development Corporation., Kingdom of Saudi Arabia Oil Field and Energy Services Est., (Al-Saeed Group) – Al-Jubail Saudi Arabia Full Time (Leave Vacant) – Executive Secretary June 2004 – November 2004 Arabian Pipeline & Services Co. Ltd., (ANABEEB) Kingdom of Saudi Arabia Full Time (Leave Vacant) – Secretary March 2004 – May 2004 Maher & Mazen Mohammed Al-Saeed Company, Kingdom of Saudi Arabia Full Time (Leave Vacant) –Executive Secretary January 2004 – March 2004 Samsung Saudi Arabia – SPC PDH / PP Project, Kingdom of Saudi Arabia Full Time (Part Time Job) – Executive Co-Ordinater (Manpower Supplier Div.,) July 2003 – December 2003 Saudi Petrochemical Company.,(SADAF), Al-Jubail, Kingdom of Saudi Arabia Full Time (Leave Vacant) – Secretary June 2003 – October 2003 International Photo Supplies Corporation, United Arab Emirates Full Time – Administrative Secretary December 1999 – October 2001 Maher & Mazen Mohammed Al-Saeed Company, Kingdom of Saudi Arabia Full Time - Executive Secretary May 1994 – December 1998 Duties and Responsibilities: Assisting in administrative functions of project-related assignments including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout. Projects are typically outlined with specific guidelines to be followed. Maintaining job files and correspondence, ordering and sending drawings, tacking all documentation, Validating insurance and changing orders, Coordinating and organizing large teams and performing various administrative duties, such as organizing project meetings and work order management Preparing reports for the project manager. These reports include routine reports such as status reports. Assisting in the creation of most project management documents, such as the project proposal, the project schedule, the project charter, etc... This role is often limited to transforming the input from the Project Manager or information written on scrap paper to Excel Worksheets or MS Word documents. The PMA usually does all the formatting on these documents. Helping the project manager in organizing the requirements gathered from the client. Helping the project manager in formulating the project plan. Taking various data entry tasks assigned directly by the project manager. Gathering meeting minutes. Acting as a filter of communication between the team members and the project manager, passing only important information to the project manager. Assuming the basic but only the simple responsibilities of the project manager in the latter's absence. Rerouting phone calls to the project manager. Processing all other project-related requests by the project manager. Preparation of purchase Orders, receiving offers, preparation of tabulation (Technical & Commercial) preparation of award recommendation, award issue and delivery follow-up Reporting all deliveries, its discrepancies and preparing letter to the contracts for rectification. Examining Contract's Monthly Progress invoices and coordinate with affiliate Dept., to release the qualified payments Preparation of Weekly / Monthly delivery status for the Purchasing team. Making Schedules and coordinates management/executive meetings, briefings and other related activities as required. Receive, log-in and take note of all official and relevant phone calls for the General Manager. Overall control of all the incoming / outgoing documents. Handling all correspondences (independently and as drafted) of the department Active involvement in the preparation of project capital expenditure and department budgets Preparing Employees monthly Time Sheets. Preparing Quotation and Invoice. Transcribes communication details and records proceedings of conferences and staff meetings. Maintain confidential files of the Executive Office. Making Schedules and coordinates management/executive meetings, briefings and other related activities as required. Receive, log-in and take note of all official and relevant phone calls for the General Manager. Overall control of all the incoming / outgoing documents. Handling all correspondences (independently and as drafted) of the department Active involvement in the preparation of project capital expenditure and department budgets Preparation of Purchase order in SAP and follow-ups with clients. Actively involved in the Quality activities of the department Handling appointments and arranging meetings for the Department Manager Preparing employees monthly time sheets. Preparing quotation and Invoice for purchase orders. Transcribes communication details and records proceedings of conferences and staff meetings. Maintain confidential files of the Executive Office. Making schedules and coordinates management. Handling all correspondences to the department Active involvement in the preparation of project capital expenditure and department budgets Preparation of Purchase order in SAP and follow-ups with clients. Actively involved in the Quality activities of the department Handling appointments and arranging meetings for the Department Manager Assisting in the financial matters of various project Preparation of quality documents. Preparation of special monthly formats. Communication with the concerned contractors as needed Filing and record keeping of various documents for Dept. Manager All other miscellaneous office jobs. Purchase Materials from market as per required from the store. Preparation of Weekly / Monthly delivery status for the Purchasing team. Maintaining purchase records weekly bases. Reporting to the General Manager with the shipping documents for export goods. ACADEMIC QUALIFICATION Exam Passed Board / University Month / Year % of Marks Class Obtained Basic Life Support - CPR & AED / Healthcare Provider American Heart Association BLS for Healthcare Providers (CPR & AED) Program Successfully Completed Aug- 2011 Aug - 2017 up to date ------ --------- Post Graduate Diploma Business Management (PGDBM) Indian Council of Management Sciences PUNE - India June - 1991 84.00% First Class Bachelor of Science (B.Sc) Kerala University – Kerala State India April - 1988 59.67% Second Class Pre-Degree Kerala University – Kerala State India March - 1985 50.71% Second Class Secondary School Leaving Certificate (S.S.L.C) Board of Public Examination, Kerala State – India March – 1983 52.16% Second Class Reference available upon request BIJU SAHADEVAN

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