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RssExecutive Secretary

Skilled professional with over 20 years continuous work experience in a variety of industries including non-profit organizations, marketing and advertising, healthcare, library, and professional associations. Areas of expertise include event planning, public speaking, project management, editing and proofreading and administration. Familiar with Raiser’s Edge and highly skilled in MS Office Suites (2003 and 2007) including Word, PowerPoint, Excel, Outlook, and Publisher with the ability to cross train quickly and easily.

Executive Secretary

Pittsburgh, PA

About Me

Industry:

Clerical & Administrative

Occupation:

Executive Secretary
 

Education level:

Associate

Will Relocate:

No

Location:

Pittsburgh, PA

Work Experiences

2/2008 - 1/2009

Temporary Agencies

Individual Contributor

  • - Proofread and edited brochures for content and clarity; designed and formatted strategic plan document on short deadline; designed PowerPoint template for client presentation; researched vendor costs, product availability and solicited cost estimates; purged email directories - Prepared doctors' monthly on-call schedules; Created department style manuals; Updated physician CVs; Organized financial records; Prepared expense reports

3/2007 - 11/2007

Chicago Botanic Garden

Individual Contributor

  • Manage complex calendar for Director of Development Created informational binder for department employees including diagrammatic layout of building and personnel locations Devised and organized departmental event planning reference manual Limited amount of graphic design work for department Organize and plan conferences for high-profile donors and VIPs Developed excel spreadsheets for invoice tracking and linked information into departmental budget planning spreadsheet Conceived and maintain departmental MS Outlook calendars for tracking employee schedules and Garden events Revamped departmental planning document to provide comprehensive conference information Compile, proofread and format quarterly management reports for Board of Directors

7/2006 - 3/2007

Temporary Agencies

Individual Contributor

  • Performed detailed and complex administrative and clerical tasks and departmental support; Organization and implementation of committee, council and departmental meetings; on-site meeting registration and problem-solving; Performed independent literature searches and online research; Created and maintained Excel spreadsheets; Proofreading and editing Created PowerPoint presentations and templates.

11/2001 - 6/2006

American Academy of Orthopaedic Surgeons

Individual Contributor

  • - Performed detailed and complex administrative and clerical tasks and departmental support - Organization and implementation of committee, council and departmental meetings; on-site meeting registration and problem-solving - Performed independent literature searches and online research - Created and maintained Excel spreadsheets - Proofreading and editing of director’s documents - Created PowerPoint presentations and templates

4/2000 - 2/2001

DDB Chicago

Individual Contributor

  • Only secretary for fast-paced, six-member advertising team on high-profile national account: Created PowerPoint presentations and Excel spreadsheets on demand for entire team; Booked extensive travel arrangements for team; Prepared time and expense reports; and departmental correspondence for the team.

1/1995 - 6/1999

Allegheny Services

Individual Contributor

  • Administrative Assistant for 40-member department: created departmental forms on demand, formatted and proofread combined five-department annual report; assisted secretaries with computer-related activities; set up departmental calendars for organizing work schedules; transcribed patient reports; took notes on departmental meetings; Executive Secretary for vice presidents of human resources and planning and marketing: coordinated high-traffic schedules, performed on-line searches, created presentational material on demand, and scheduled off-site workshops.

1/1993 - 12/1995

Temporary Agencies

Individual Contributor

  • Administrative Assistant at boarding house for the families of seriously ill children: maintained database and financial records, registered guests, gave orientations; Residency Coordinator for department of surgery at university: correlated information for on-call schedules, maintained databases for the department head; created and distributed informational flyers; Technical Proofreader for investment agency, developed business library for advertising firm; Marketing Coordinator for local branch of national factory chain: created / updated price lists for salesmen, designed forms / flyers on demand; dealt with customer complaints; Proofreader/copy editor for international telemarketing firm.

9/1985 - 12/1992

Pittsburgh Press

Individual Contributor

  • Formatted and proofread articles for online storage in VU/TEXT database, processed corrections for the database, developed the department�s style manual for use in processing articles, performed NEXIS and VU/TEXT database searches and newspaper file research, provided immediate background information for deadline articles, developed and maintained library files of newspaper articles and photographs.

Education

Skills

Keywords